Special Events Lead

About the Role

Bluestaqis seeking a Special Events Lead to own the full event portfolio from national defense conference presence and a 500-person annual company event to the Day 1 experience every new hirewalksinto. This is a high-ownership high-visibility role that requires equal parts creative vision and operational precision.

Why This Role Matters

The Special Events Lead defines howBluestaqshows up externally to the defense and space community and internally to every person who joins the company. Your events are not backdrops; they are brand statements culture signals and mission moments. The booths you build at Space Symposium the experience you create on a new hires first morning the annual event that reminds 500 people why they choseBluestaq each one carries the companys reputation. The work you do at this level is felt by customers partners recruits and teammates long after the event ends.

Key Responsibilities

• Event Planning and Execution: Lead the planning coordination and execution of all company events including conference and symposium booths large-scale annual parties and multi-day conferences.
• Creative Concept Development: Develop innovative event concepts themes and experiences that align withBluestaqsbrand andobjectives.
• Vendor and Venue Management: Source negotiate and manage relationships with vendors suppliers and venues to ensure quality services and cost-effectiveness.
• Budget Management: Create and manage event budgets tracking expenses to ensure events are delivered within financial parameters.
• Logistics Coordination: Oversee all logistical aspects of events including scheduling catering transportation accommodations equipment rental and on-site setup.
• On-Site Event Management: Provide hands-on leadership during events to ensure smooth operations including troubleshooting and resolving any issues that arise.
• Stakeholder Engagement: Collaborate with internal teams and stakeholders to understand event goals gather requirements and provide regular updates.
• Compliance and Safety: Ensure all eventscomply withlocal regulations safety standards and company policies.
• Post-Event Evaluation: Conduct post-event analyses to assess success gather feedback andidentifyareas for improvement.
• Timeline Management: Develop andmaintaindetailed event timelines and project plans to ensure all deadlines are met.
• Team Coordination: Coordinate cross-functional teams involved in event execution providing clear direction and fostering collaboration.

Required Qualifications

• Creativity and Innovation: Proven ability to design unique and engaging event experiences that captivate audiences.
• Organizational Skills: Exceptional ability to manage multiple events simultaneously with strong attention to detail.
• Communication Skills: Excellent verbal and written communication skills with the ability to effectively interact with all levels of the organization.
• Problem-Solving: Proactive and adept atidentifyingchallenges and implementing effective solutions under pressure.
• Interpersonal Skills: Strong relationship-building skills with vendors partners clients and internal teams.
• Budgeting Expertise:Demonstratedexperience in creating and managing event budgets and negotiating contracts.
• Technical Proficiency:Proficiencyin project management tools and Microsoft Office Suite.
• Flexibility and Adaptability: Ability to adapt to changing circumstances and work flexible hours including evenings and weekends as needed.
• Detail-Oriented: Meticulous in planning and executing events to ensure a flawless attendee experience.
• Calm Under Pressure: Thrives in high-stress situationsremainscomposed when unexpected challenges arise and quickly problem-solves whilemaintaininga positive attitude.
• Exceptional Time Management: Expert at balancing multiple deadlines prioritizing tasks and ensuring no detail is overlooked in the planning process.
• People-Oriented: Skilled in customer service approachable andanticipatesthe needs of guests vendors and team members to ensure a seamless experience for all.
• Tech-Savvy: Proficient in event management software virtual platforms and the latest event technologies with the ability to use project management tools to track timelines and tasks.
• Adaptable: Flexible and quick to pivot when last-minute changes occur without losing focus on the big picture or getting bogged down in minor details.
• Visionary Storyteller: Able to craft a compelling narrative through event design and execution ensuring a cohesive and engaging experience from start to finish.
• Attention to Branding: Ensures that every event aligns with the companys brand and mission integrating the organizations values into every aspect of the event
• Team Player: Collaborative mindset with the ability to lead cross-functional teams effectively.
• Travel Requirement: Willingness to travel as needed for event planning and execution.

Required Experience and Education:

• Minimum of 5 years of experience in event planning and coordination particularly with large-scale events involving hundreds of attendees.

Additional Physical Requirements:

• Must be able to lift and carry up to 50 pounds event setup and teardown require it.
• Must be able to stand walk and remain on-site for extended periods during event execution.
• Must be able to access and navigate all organizational facilities including venue spaces that may require stairs outdoor areas or non-standard environments.
• Occasional travelrequired including transport of event materials and equipment.

Join the Mission
Ready to build technology that matters Join us to tackle mission-critical challenges engineer secure data ecosystems and push the boundaries of whats possible in space defense healthcare and beyond. Lets make extraordinary possibletogether.

Clearance Requirement:This position may require the ability to obtain a TS/SCI Clearance. To be eligible for a security clearance U.S. citizenship is required and an employee must agree to participate in a background screen and credit check. Eligibility for a TS/SCI Clearance will be assessed as part of the onboarding process or based on programmatic needs.

About Bluestaq
At Bluestaq we build secure data platforms that matter for space missions national defense healthcare systems and commercial innovation. Founded in 2018 weve become a leader in enterprise software and secure data management by staying focused on what counts: modern architecture operational excellence and mission impact.

Were engineers problem-solvers and builders who take the mission seriously but not ourselves. We automate the repeatable question the status quo and design systems that are as reliable as they are scalable. Whether were supporting space defense systems or healthcare advancements we build with the same principles: cloud-native solutions security by design and relentless simplicity.

Relocation:This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Date the Position Closes: Applications will be accepted for 60 days beyond the posting date or until the position is filled whichever comes first.

Bluestaq is an Equal Opportunity prohibit unlawful discrimination against applicants or employees on the basis age 40 and over color disability gender identity genetic information military or veteran status national origin race religion sex sexual orientation or any other status protected by state or local law.

Bluestaq will make reasonable accommodations for qualified individuals with known disabilities and employees whose work requirements interfere with a religious belief unless doing so would result in an undue hardship to Bluestaq or a direct threat. Employees needing such accommodation are instructed to contact Human Resources immediately at .