Event Marketing Specialist

Hayward Holdings Inc. (NYSE HAYW) is the largest manufacturer of residential swimming pool equipment in the world with a significant presence in the commercial pool market that is continuously growing. Hayward designs manufactures and markets a full line of residential and commercial pool and spa equipment including pumps filters heating cleaners salt chlorinators automation lighting safety flow control and energy solutions at our company owned facilities. Headquartered in Charlotte North Carolina Hayward also has facilities in Tennessee Arizona and Rhode Island as well as Canada Spain France Australia and China. This position is based in Charlotte NC.

The Event Marketing Specialist is a hands-on contributor responsible for planning coordinating and executing exceptional marketing events. From national trade shows to customer-focused gatherings youll ensure each event runs smoothly reflects Haywards values and drives engagement. This role requires strong project management vendor coordination and budget oversight skills along with a passion for delivering outstanding customer experiences.

Why Join Us At Hayward we value collaboration innovation and inclusion. As part of our team youll have the opportunity to create memorable events that align with our mission to inspire happiness and well-being. Join us to grow your career while delivering exceptional experiences for our customers and partners.

Event Execution & Logistics Support

Support the planning and execution of trade shows and events including logistics such as shipping events materials signage and other related event assets.

Assist with event preparation by tracking timelines organizing materials and ensuring deadlines are met.

Provide on-site support at trade shows conferences and customer events including setup breakdown and on-site coordination.

Coordinate with the Events Marketing Team and Events Manager on event planning and logistics to support successful execution.

Assist the Events Marketing Team and exhibitor house with exhibitor logistics and exhibitor manuals.

Collaboration & Vendor Coordination

Work closely with internal teams vendors and external partners to support event execution.

Assist in coordinating plant tours customer events and other industry events.

Collaborate with creative and digital teams to ensure requests for graphics and digital assets are submitted on time and aligned with event timelines.

Planning & Coordination

Maintain and update the event calendar ensuring key milestones and deadlines are tracked.

Support logistics across multiple events including travel coordination shipments and vendor communication.

Project Management & Organization

Support day-to-day project management tasks including tracking timelines deliverables and action items.

Maintain organized digital files and documentation within Microsoft Teams and SharePoint.

Ensure all event-related folders assets and files are up to date clearly labeled and easily accessible.

Assist in creating and maintaining standardized folders templates and documentation for event processes.

Actively use company systems to support project management and event execution including Basecamp Teams Lists Lytho Excel PowerPoint and Cvent.

Event Coordination & Attendee Management

Coordinate with hotels and venues to manage rooming lists logistics and attendee needs.

Review and maintain attendee and registration lists to ensure accuracy and completeness.

Ensure all event registrations are properly registered and tracked across event systems and documentation.

Support attendee management to help ensure a smooth and organized event experience.

Education & Experience

Associate or bachelors degree in marketing communications hospitality or a related field preferred.

24 years of experience in event planning marketing or a related area.

Skills

Strong organizational skills with a high level of attention to detail.

Effective written and verbal communication skills.

Ability to manage multiple tasks in a fast-paced environment.

Team-oriented mindset with a willingness to learn and grow.

Comfortable using tools such as Microsoft Teams SharePoint Excel and project management platforms.

Additional Requirements

Ability to travel as needed for events including holidays evenings and weekends.