Procurement Coordinator

GENERAL SUMMARYThe Procurement Coordinator is responsible for assisting in the procurement processes across the university ensuring efficiency accuracy and compliance with university policies and procedures. The Procurement Coordinator provides excellent customer service to all university departments assisting with invoicing accounting and procurement related position follows a hybrid work schedule requiring a minimum of 2-3 days on DUTIES AND RESPONSIBILITIESAccounts Payable Management:Manage and oversee the Accounts Payable (AP) list ensuring timely and accurate processing of invoices. Work with AP department to reject hold dispute or act as a liaison to obtain necessary documents to process invoices. Business Cards and Name Badges:Coordinate and manage the university-wide ordering of business cards and name badges ensuring timely delivery and adherence to university Order Management:Own and maintain the open PO list ensuring all POs are closed in a timely manner before the fiscal with internal departments and external suppliers to inquire about delivery of goods/services to ensure timely payment of invoices. Supplier Onboarding and Training:Onboard new suppliers in COUPA and provide training on how to correctly submit invoices through the and update supplier data ensuring accuracy and compliance with university Review and Coding:Review rental car invoices code them correctly and ensure proper invoices with error or non-PO invoices working with departments to address and resolve issues. Identify out of compliance invoices and ensure departments take corrective actions to address current and future errors. Standardized Patient Contracts and POs:Process and route standardized patient standardized patient POs and renewals of contracts for upcoming fiscal Management:Manage contract expirations and communications ensuring timely renewals and compliance with university DUTIES AND RESPONSIBILITIESMay perform other duties and responsibilities that management may deem necessary from time to IN ORGANIZATIONREPORTS TO: Manager ProcurementPOSITIONS SUPERVISED: NoneTECHNICAL MANAGERIAL and PEOPLE SKILLS REQUIREDTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Incumbents will be evaluated in part based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential and/or EXPERIENCEAssociates degree required bachelors degree in business or related field strongly preferredA minimum of two years of related professional business experience environment with a demonstrated customer-service background requiredStrong comfort level with outbound calling for service-related issuesStrong organizational skills excellent communication skills and multi-taskingAbility to work in a fast-paced high energy team environmentAbility to adapt to organizational changeBUSINESS COMPETENCIESCollaborates - Building partnerships and working collaboratively with others to meet shared Resilient - Rebounding from setbacks and adversity when facing difficult Trust - Gaining the confidence and trust of others through honesty integrity and Results - Consistently achieving results even under tough - Creating new and better ways for the organization to be Focus - Building strong customer relationships and delivering customer-centric ENVIRONMENTWork is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting e.g. walking standing communicating and other physical functions as requirements of this position include the following:ü Does not apply