Administrative Assistant I

Job Summary:

ClinImmune: The Center for Clinical Immunology is currently seeking an Administrative Assistant I. This is a front desk reception position that will monitor front door access and greet visitors as well as provide administrative support to Directors Office Manager and staff. This position will adhere to current financial policies and procedures and independently seek training and guidance on new policies and procedures. This position also requires exercising a high-level of discretion regarding confidential department matters.

Key Responsibilities:

• Keep patient record file room up to date and orderly which includes filing file purging and scanning of documents for archive.

• Process office supply and/or education material orders as needed. Monitor and maintain office inventory reordering when necessary.

• Provide administrative support for other office personnel and upper management:

  • Maintain the office and lab contact directory including internal contacts and client (hospital and outside lab) contacts.

  • Schedule meetings and take minutes as directed by faculty or administrative leadership.

  • Assist in the planning and coordination of events for the faculty. The functions may include preparing flyers booking conference rooms setting up and handling food orders and serving as the on-site contact for visitors during the duration of their reminder emails. Assists with room set up and clean up.

• Monitor access of all entrants to the facility per FDA regulation.

• Retrieve and distribute USPS mail and intercampus mail on site and on campus.

Work Location:

Onsite this role is expected to work onsite and is located in Aurora CO.

Why Join Us:

As an academic based biotechnology company ClinImmune Cell & Gene Therapy is committed to providing the highest quality service and support to clinical customers and researchers locally and abroad. Our prime location at the University of Colorado Anschutz Medical Campus allows for collaboration with world-renowned clinicians and scientists. ClinImmune Cell & Gene Therapy is an academic and clinical component of the University of Colorado Anschutz Medical Campus.

Why work for the University

We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability Life Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• One (1) year of general clerical and/or administrative experience which includes experience managing calendars using Outlook or other similar applications.

  • Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience providing administrative and technical assistance to faculty and staff within a laboratory environment.

• Previous experience working in a University setting.

• Experience utilizing Microsoft Word and Microsoft Excel.

Knowledge Skills and Abilities:

• Ability to communicate effectively both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Excellent interpersonal skills with the ability to work with a diverse group and competing interests.

• Ability to effectively explain processes and procedures.

• Excellent time management and organizational skills with the ability to work independently prioritize tasks and work under tight deadlines.

• Flexibility and the ability to adapt to various situations.

• Ability to take direction and use independent judgment to complete assigned tasks.

• Excellent attention to detail.

• Analytical and reasoning skills.

• Ability to maintain confidentiality.

• Ability to maintain a professional demeanor with tact and diplomacy.

How to Apply:

For full consideration please submit the following document(s):

1. Curriculum vitae / Resume

2. Three to five professional references including name address phone number (mobile number if appropriate) and email address.

Questions should be directed to: Timothy Lovato

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $37944 $44016.

The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing non-discrimination in employment. We are committed to creating a workplacewhere all individuals are treated with respect and dignity andwe encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and othervaccine preventable diseases. If you work visit or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work visit or volunteer addition if you work in certain research areas or perform certain safety sensitive job duties you must enroll in theoccupational health medical surveillance program.