Accounting Specialist

ACCOUNTING SPECIALIST

Position Summary

Paradigm Design is seeking an Accounting Specialist to support day-to-day accounts receivable accounts payable and payroll functions. This position is designed to provide consistent coverage across core accounting processes and may be structured as either two part-time roles or one full-time position depending on the experience and capacity of the selected candidate.

This role is well-suited for someone who enjoys managing transactional accounting responsibilities staying on top of recurring deadlines and contributing to a collaborative team-oriented environment. Cross-training will be provided to ensure flexibility and continuity across functions.

Key Responsibilities

Accounts Receivable (AR)

• Prepare and issue client invoices
• Generate and distribute client statements
• Support project-based billing processes
• Record incoming payments and deposits
• Enter EFT deposit transactions and apply payments to appropriate accounts
• Reconcile accounts receivable balances and maintain AR aging reports
• Monitor outstanding balances and follow up on past-due invoices
• Communicate professionally with clients regarding billing and payment status

Accounts Payable (AP)

• Set up and maintain vendor records
• Enter and code vendor invoices
• Process weekly/bi-weekly vendor and consultant payments
• Reconcile vendor accounts and resolve discrepancies
• Process employee expense reports
• Manage company credit card transactions
• Enter EFT and positive pay transactions

Payroll & General Accounting Support

• Process payroll on a regular schedule
• Review and validate employee timesheets
• Submit payroll tax deposits and filings
• Manage 401(k) and HSA contribution uploads
• Maintain payroll records and reporting
• Assist with month-end close activities related to AR AP and payroll
• Maintain organized and accurate financial documentation

Qualifications

• 2 years of accounting experience (AR AP payroll or general accounting)
• Experience with Deltek Ajera preferred
• Strong attention to detail and accuracy
• Ability to manage deadlines and recurring processes independently
• Comfortable communicating with vendors and clients
• Experience with accounting systems and Excel

Schedule

• Part-time / Full-time
• Standard business hours with flexibility

LinkedIn - Paradigm Design

At Paradigm Design we celebrate diversity and believe our work is better when many voices are at the table. We are proud to be an Equal Opportunity Employer and invite talented individuals of all backgrounds to join our team.

Required Experience:

Senior IC