Senior Administrative Assistant
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Hiring for Senior Administrative Assistant in Qatar
Project Duration: 6 month
JOB SUMMARY
The Senior Administrative Assistant coordinates collaborates manages and executes administrative support activities for the department director. She/he serves as a primary point of contact within the department and redirects to required persons within the department; provides administrative support in the areas of electronic records management and office systems and administration.
ROLE ACCOUNTABILITIES
- Maintains official calendar and files electronic records or official paperwork for the Director with utmost confidentiality and integrity
- Works autonomously in overseeing administering managing and prioritizing the day-to-day administrative activities including receiving visiting guests to the office of the Director
- Gains a general working knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department
- Assists with performing basic background research and analysis on specific issues as required producing documents briefing papers reports and presentations
- Drafts and/or prepares a full range of materials such as emails memorandums reports presentations and correspondence which may be highly confidential in nature
- Maintains contacts with appropriate external agencies to facilitate the exchange of information
- Management of calendars and scheduling of appointments as required
- Organizes meetings and facilities and ensures the provision of related documents and other meeting materials
- Records transcribes and distributes minutes of meetings and creates/distributes agendas
- Organizes travel arrangements and itineraries for staff and visiting guests
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
