Vendor Compliance Specialist

OES Equipment part of the DPR Family of Companies is a fast-paced supply and rental equipment company in the construction industry. We are seeking a motivatedVendor Compliance Specialistwho willclosely with the Vendor Compliance Program Coordinator to ensure vendor agreementsincluding incentive pricing service and compliance provisionsare accurately tracked properly executed and operationally supported across branches teams and project sites.

The Vendor Compliance Specialistassistswith data tracking incentive collection support contract and price list maintenance and vendor performance monitoring to help ensure negotiated commercial value is fully realized.Responsibilities will include but may not be limited to the following:

Duties and Responsibilities

Program Execution & Incentive Administration

• Support the execution of OES supplier compliance and incentive programs under the direction of the Vendor Compliance Program Coordinator.

• Track earned vs collected incentives for assigned vendors andassistwith documentation submissions and follow-ups.

• Validate vendor incentive statements against internal purchasing data and supporting documentation.

• Identifydiscrepancies improvements missed incentives or data gaps and escalate for resolution.

• Supporttimelyincentive collection activities to minimize revenue leakage.

Vendor Compliance & Performance Monitoring

• Monitor vendor compliance with incentive agreements pricing structures SLAs and contractual requirements.

• Track vendor performance metrics including incentive participation contract compliance pricing adherence and service performance (vendor KPI and scorecards).

• Support corrective action efforts for underperforming or non-compliant vendors in coordination with the Coordinator and Category Managers.

Contract Pricing & Documentation Support

• Maintain organized andaccuraterecords of vendor agreements pricing files SLAs and related documentation.

• Monitor contract milestones expirations and renewal timelines; flag upcoming actions or risks.

• Validate that branch and project purchases align with negotiated pricing incentive eligibility rules and contract terms.

• Identifyand flag off-contract purchases pricing discrepancies or SLA issues for follow-up.

Vendor & Internal Coordination

• Serve as a day-to-day point of contact for assigned vendors on compliance incentive and commercial execution matters.

• Coordinate with branch teams project teams Procurement Finance and Sourcing to resolve compliance or incentive-related questions.

• Support vendor communications related to reporting requirements performance expectations and compliance standards.

• Assistwith preparation for vendor meetings reviews and QBRs.

Reporting Systems & Continuous Improvement

• Maintain tracking logs dashboards and supporting documentation for incentives and compliance programs.

• Prepare reports on incentive performance collection status and compliance gaps.

• Identifyrecurring issues or trends related to pricing compliance or data quality and recommend improvements.

• Support system enhancements and data maintenance related to incentive tracking reporting and vendor records (including Coupa).

Required Skills and Abilities

• Strong attention to detail and contract discipline.

• Excellent written and verbal communication skills.

• High levelof financial acumen and analytical capability.

• Exceptional negotiation and vendor management skills.

• Strong understanding of vendor incentive structures and commercial agreements.

• Ability toidentify manage and grow relationships with company leaders.

• Ability to influence cross-functional stakeholders without direct authority.

• Ability to manage multiple deadlines and renewal cycles simultaneously.

• Intermediate to advancedproficiencyin Microsoft Excel.

Education and Experience

• BachelorsDegree and 2-4 years of related experience or an equivalent combination of training and experience in sourcing procurement commercial programs finance or vendor management.

• Experience negotiating and managing vendor incentive programs strongly preferred.

• Experience managing contracts renewals and vendor commercial terms.

• Experience with Coupa ERP systems or Incentive management tools preferred.

• Construction equipment rental and/or material distribution industry experience preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

• Must be able tolift upto 50 pounds at times.