Business Coordinator, Tokyo (Part-timePartially remote)

Via is rapidly growing globally and in the Japan market. We are seeking a highly proactive and detail-oriented Business Coordinator to support our invoicing payment contracting and general business operations. This is a part-time role for someone who responds quickly communicates clearly and can execute tasks independently with minimal hand-holding.

The ideal candidate is resourceful adaptable and comfortable handling a wide range of tasks beyond a rigid job description. We value ownership speed and problem-solving ability.

What Youll Do

• Prepare and process invoices PO requests payment documentation and related paperwork.
• Coordinate contracting procedures including collecting vendor information preparing agreements arranging signatures and maintaining contract logs.
• Maintain internal trackers and filing systems.
• Communicate efficiently with both internal teams and external partners.
• Support business operations scheduling and general administrative workflows.
• Proactively identify next steps gather missing information and move tasks forward without needing detailed instructions.
• Handle ad-hoc administrative and coordination tasks as needed.

What Youll Do

• Agility and willingness to thrive in a fast-paced rapidly changing environment.
• Business-level English and Japanese (written & spoken).
• Fast and reliable communication style.
• Ability to work independently anticipate needs and complete tasks with limited supervision.
• Strong administrative skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Tech-savvy: comfortable with Google Workspace spreadsheets and digital workflows.
• Prior experience in operations finance admin invoicing or coordination roles preferred.

Work Conditions

• Onsite work at office once a week in Toranomon Tokyo remote work
• Core time - 10:30-17:30 5 days a week expected workload of 3040 hours per week
• Needs to interact in Europe timezone for legal document check-ins several times a month
• This position begins as part-time with strong potential for career progression including the opportunity to transition into a full-time role as your responsibilities and contributions grow
• Start as a contractor for 1 year. Potential to convert to Full Time based on mutual discussion.

Ideal Candidate Traits

• Strong get things done mindset.
• Proactive and resourceful problem-solver.
• Flexible and willing to take on a wide variety of tasks.
• Comfortable working in dynamic sometimes ambiguous environments.
• Able to operate independently and take initiative without needing detailed step-by-step direction