Program Coordinator

Portfolio Organization Analysis and Management

• Assist in organizing strategic initiatives such as the Biomaterials Network.

• Support program evaluation and analysis.

• Track award milestones and subprojects.

Meeting Support

• Provide Executive Secretary assistance for agency working groups related to bioeconomy nanotechnology and microelectronics.

• Assist with executive meetings concerning Extramural scientific programs.

• Offer administrative and technical support in planning coordinating and executing data calls.

• Prepare meeting materials including agendas minutes and action items; maintain a document repository.

Content Development and Scientific Communication

• Provide support to Program staff in communicating programs partnerships and policies to stakeholders.

• Draft slide decks for presentations at conferences and meetings.

• Develop content for Council meetings and generate reports highlighting accomplishments.

Scientific Program Research and Evaluation

• Research and evaluate scientific programs.

• Request and provide information on scientific and programmatic issues.

• Interpret and summarize background materials from scientific sources.

Project and Task Management

• Assist with the development initiation and execution of new project initiatives.

• Track action items provide deadline reminders and maintain relevant spreadsheets.

• Develop milestones budgets and funding plans for projects.

Data Management and Reporting

• Design develop and maintain databases listservs spreadsheets and electronic resources.

• Collect interpret analyze and condense material; prepare reports of data analysis.

• Create graphs tables slides and presentations for scientific and programmatic purposes.

• Prepare technical reports progress reports and status updates.

Meeting and Event Logistics

• Plan and coordinate scientific meetings conferences symposia workshops and special projects.

• Handle logistics communications with participants and registration for meetings.

• Represent the Program at local and national meetings delivering presentations and collecting valuable information.

Communication and Coordination

• Maintain proactive communication with key personnel and external stakeholders.

• Design and coordinate systems for efficient information flow between stakeholders and staff.

• Update and maintain internal websites and SharePoint sites related to scientific program.

Program Improvement and Efficiency

• Analyze business and operating procedures; propose and implement more efficient methods.

• Conduct project close-out reviews and identify areas for improvement.

• Develop new formats and databases for reporting program management and budgetary data.

Administrative Support

• Provide day-to-day support to program staff and leadership including setting priorities and managing tasks.

• Organize analyze and write project reports and scientific papers based on results and findings.