Back Office Administrator

Brothers That Just Do Gutters

Job Location:

Dallas, IA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Responsive recruiter

Benefits:

In Office
Free uniforms
Paid time off

Summary:
Basic Function: You are responsible for coordinating office activities and operations to secure efficiency and compliance of company policies and daily tasks. To ensure that all administrative tasks are completed and in place to provide adequate support to each staff member of various departments within the company. You will monitor and keep up with the companys profitability. Your position will play a vital role in the entire operational process of the company.

This is an In-Office position.
Monday to Friday from 7 am to 3:30 pm.
Pay: $16 an hour

Quality and accurate work. You provide the most comprehensive and up to date information in regard to Profit and Loss and the entire pulse of the business.

Results that reflect superior performance

Financial/ Administrative

o Clients invoiced chased for payment and pay quickly

o Vendors invoices are received checked and sent for payment

o Records are clean and up to date

o Be logged into CTM and answer any incoming calls and returning any missed phone calls.

Scheduling/Order Logs

o Schedule estimates from referrals received and follow ups.

o In charge of online inquires for estimates. (Facebook Thumbtack Google etc)

o Create the order log for each work order.

o Follow up on any task assigned to the office from the contact center.

Behaviors that are needed to be successful in this role:

Highly Organized/Disciplined overseeing daily operations

Urgency around results.

Understanding of spreadsheets and documentation and QuickBooks.

Appreciation for customer service comfortable with conflict and conflict resolution

Cares deeply for the installers and the sales team that you work with and oversee

Persistent in getting answers and results

Team player

Involved in the hiring and firing process and staff performance evaluations.

Enjoys following and improving systems

Reporting and Accountabilities required of this role:

Weekly Sales tracker completed

Weekly update of the field general

Weekly Production revenue and inventory reports

Weekly and monthly meetings

Achieve monthly KPIs

o Wages 18%

o Materials 28%

o Gross Profit 55%

o Reputation above 4.5%

Overview of primary tasks and activities needed in this role:

Communicating with customers and work colleagues by means of phone email and various messaging systems Zoom Face Time etc. Resolving issues answering questions and requirements.

Follow up all leads by any means that are received to make sales appointments. Continuing to do so until the lead is contacted or completely exhausted.

Scheduling of installations and communicating work instructions to install teams.

Ordering materials from suppliers to ensure they arrive on time and holding them to account when they do not meet our service expectations.

Invoicing clients

Collecting Payments

Follow up sales estimates that are more than 10 days old trying to secure the business.

Reporting to owners on a daily/ weekly basis.

Meetings

o Attend and present/ prepare charts graphs and agendas as requested.

o Take part in all Brothers Gutters meetings/ webinars when required.

Compensation: $16.00 per hour

Join Our Team at The Brothers that just do Gutters

The Brothers that just do Gutters is a full-service rain gutter and gutter guard franchise specializing in the installation repair and maintenance of seamless gutters gutter guards specialty gutters and more. With over 100 franchise locations across the United States we are rapidly growing and continuously seeking driven individuals to join our team.

We are a performance-based company dedicated to providing clear career paths for individuals with goals and aspirations. We fully invest in our team members believing that creating a comfortable and supportive work environment is key to success.

Dont settle for a fixer-upper career. Join us and build something great.

This franchise is independently owned and operated. The franchisee not The Brothers that just do Gutters Corporate is the sole employer for this position: your application goes directly to them they alone make all hiring decisions and any employment inquiries should be directed to the franchisee rather than to Corporate.

Required Experience:

Unclear Seniority

Responsive recruiterBenefits:In OfficeFree uniformsPaid time offSummary:Basic Function: You are responsible for coordinating office activities and operations to secure efficiency and compliance of company policies and daily tasks. To ensure that all administrative tasks are completed and in place to...