Executive Administrative Assistant

Executive Assistant Responsibilities:

• Executive Support: Provide high-level confidential administrative support to the head of people and IT.

• Calendar Management: Expertly manage complex calendars prioritize conflicting demands and schedule meetings (internal and external) with meticulous attention to detail.

• Expense Management: Prepare and process expense reports and invoices ensuring compliance with company policies.

• Travel Coordination: Arrange and manage all aspects of executive travel - accommodation visas and detailed itineraries (excluding flights) in alignment with the global travel manager.

• Administrative support in the People and IT - Lead the coordination and preparation of leadership meetings including developing agendas collecting materials and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings ensuring timely progress and accountability.

• Communication and collaboration: support in the planning and execution of unit welfare events in Israel and professional communities across the globes.
  work closely with i-com to advance the internal portal for the relevant units and more.

• Project Coordination: Assist with special projects and initiatives in both departments according to needs.

Qualifications & Skills:

• Proven experience as an Executive Assistant supporting senior executives preferably in a fast-paced global environment.

• Native-level Hebrew and Fluent English (both written and spoken) are essential and Spanish will be an advantage.

• High proficiency in Microsoft Office (Word Excel PowerPoint Outlook).

Experience working with SAP systems is an advantage.

• Exceptional organizational and time management skills with meticulous attention to detail.

• Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.

• Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders.

• Proactive can-do attitude resourceful and self-starter who can anticipate needs and solve problems independently.