Receptionist adnministration

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Key Responsibilities

Front Office & Reception Operations

• Welcome and assist employees visitors clients candidates vendors and VIP guests in a professional and courteous manner.
• Maintain a clean organized and professional reception lobby meeting room and front-of-house environment.
• Answer and direct incoming phone calls take messages and respond to general inquiries professionally.
• Provide workplace support including wayfinding meeting room assistance and general site information.
• Conduct routine inspections of front-of-house and workplace areas to ensure readiness and service quality.
• Ensure reception coverage is maintained during operational hours.

Visitor Management & Security

• Manage visitor registration check-in and check-out processes through the Visitor Management System (VMS).
• Issue visitor and temporary badges in accordance with company security procedures.
• Coordinate visitor arrivals with employee hosts and ensure all visitors are properly escorted while onsite.
• Support badge verification and access control procedures to maintain workplace security standards.
• Escalate security concerns suspicious activities unattended items or emergency situations to the appropriate security teams immediately.
• Follow all workplace safety emergency response and security protocols.

Customer Experience & Hospitality

• Deliver high-quality customer service and create a positive workplace and visitor experience.
• Support VIP/VVIP visits with professionalism discretion and hospitality-focused service.
• Anticipate employee and guest needs and provide proactive support when required.
• Build positive working relationships with employees visitors vendors and internal stakeholders.
• Handle workplace requests feedback and service inquiries promptly and professionally.

Meeting & Event Support

• Support meeting room coordination bookings and event preparation activities.
• Coordinate with facilities security IT housekeeping and event teams to support smooth workplace operations.
• Assist with visitor flow management event check-in and lobby coordination during meetings or events.
• Communicate operational updates or event-related information to relevant stakeholders when necessary.

Administrative & Reporting Support

• Create and monitor workplace or facilities-related service requests through approved systems.
• Maintain accurate records including visitor logs lost & found records and temporary badge tracking.
• Support daily operational reporting and workplace administrative activities.
• Assist with workplace initiatives and continuous service improvement efforts.

Qualifications & Requirements

• Minimum 12 years of experience in Reception Front Office Hospitality Customer Service Workplace Experience or related roles.
• Strong communication and interpersonal skills with a customer-service mindset.
• Professional appearance and ability to interact confidently with employees guests and leadership teams.
• Ability to multitask prioritize tasks and remain calm under pressure.
• Basic proficiency in Microsoft Office and workplace systems.
• Good organizational and administrative skills.
• Ability to work collaboratively with cross-functional teams.
• Willingness to work according to operational schedules and site requirements.
• English communication skills both written and verbal are preferred.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.