Document Controller
Job Location:
Monthly Salary:
Posted on:
20 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Key Responsibilities
- Receive register log and distribute incoming and outgoing documents (drawings specifications contracts transmittals RFIs submittals correspondence) using a document management system (e.g. Aconex ProjectWise SharePoint EDMS).
- Maintain accurate version control and revision history ensuring only the latest approved documents are in circulation and superseded versions are clearly marked and archived.
- Establish and maintain a logical filing structure and naming conventions for both electronic and hard-copy documents.
- Track document status approvals and review cycles and follow up with relevant parties to ensure deadlines are met.
- Prepare and issue transmittals and maintain registers and logs (drawing registers submittal logs correspondence logs).
- Ensure documents comply with project client and regulatory requirements including required formats templates and approval workflows.
- Manage access permissions and confidentiality ensuring sensitive information is protected and shared only with authorized personnel.
- Support audits by retrieving documentation and demonstrating traceability and compliance.
- Assist project teams contractors and consultants with document retrieval and queries.
- Archive completed project documentation and prepare handover/as-built documentation at project close-out.
- Generate periodic reports on document status outstanding items and overdue actions
At Surbana Jurong we put talent hard work teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
About Company
For more than 70 years, SMEC has built a reputation as a trusted partner on major transport and energy infrastructure projects around the world.
