Warehouse & Inventory Executive — Zoho Inventory

Position Details

About JNB Bearings

A growing importer and distributor of J&B Brand Bearings and industrial products JNB Bearings Pvt Ltd serves customers across South India with an active inventory of 400 SKUs spanning bearings plummer blocks oil seals sleeves and more. We manage operations through modern technology platforms including Zoho Inventory.

We are growing fast and need a detail-oriented system-driven Warehouse & Inventory Executive who can own inventory accuracy purchase coordination dispatch operations and real-time stock visibility.

Role Purpose

Responsible for maintaining inventory accuracy warehouse discipline and system integrity in coordination with warehouse and operations teams. The role covers end-to-end inventory control from goods inward and purchase follow-ups to dispatch and inventory replenishment planning using Zoho Inventory as the primary system of record.

Software Knowledge Required

Mandatory

• Zoho Inventory inward outward transfers stock adjustments reports
  

• Microsoft Excel stock tracking MIS daily reporting
  

• Barcode Scanning Systems (if applicable)
  

• Basic ERP / WMS Knowledge
  

Preferred

• Zoho Procurement / Purchase Order Management
  

• Vendor Follow-up & Material Planning
  

• Purchase Requisition Processing
  

• Zoho Books Integration with Inventory
  

• Zoho Analytics for Inventory Dashboards
  

Key Responsibilities

1. Inventory Management

• Maintain accurate inventory records in Zoho Inventory with a target inventory accuracy of 98%
  

• Monitor stock levels reorder alerts and safety stock thresholds
  

• Track all inward and outward stock movements in real time
  

• Manage stock transfers between locations and inventory adjustments
  

• Conduct ABC analysis to prioritise fast-moving slow-moving and dead stock
  

• Identify and report slow-moving and dead stock to management
  

• Monitor non-moving slow-moving and excess inventory and provide recommendations for liquidation promotions or stock optimisation
  

2. Goods Receipt & Inward Operations

• Verify incoming goods against supplier packing lists and purchase orders
  

• Record GRN entries in Zoho Inventory accurately and promptly
  

• Report and document shortages damages and discrepancies
  

• Coordinate with the purchase team on supplier deviations
  

3. Dispatch & Outward Operations

• Process customer orders and generate packing lists
  

• Ensure accurate picking packing and dispatch
  

• Update dispatch status and outward entries in Zoho Inventory
  

• Coordinate with logistics partners for timely delivery
  

4. Purchase Coordination Support

• Follow up on pending purchase orders with suppliers
  

• Coordinate with suppliers regarding dispatch schedules and ETAs
  

• Track expected material arrivals and update team accordingly
  

• Assist in inventory replenishment planning based on reorder levels
  

• Coordinate with the Purchase Department to address stock shortages
  

5. Stock Verification

• Conduct daily stock checks for fast-moving SKUs
  

• Conduct monthly full physical stock audits
  

• Maintain monthly inventory variance within 1% (target: less than 1% monthly stock variance)
  

• Investigate and resolve inventory variances promptly
  

• Submit periodic discrepancy and reconciliation reports
  

6. Warehouse Organisation

• Maintain FIFO principles for all inventory movement
  

• Apply ABC classification and reorder level discipline consistently
  

• Ensure proper storage labelling and racking of 400 bearing SKUs
  

• Maintain cleanliness safety and organisation of warehouse space
  

7. Documentation & Reporting

• GRN preparation and filing
  

• Daily stock dispatch and inward/outward MIS reports
  

• Inventory replenishment and reorder reports
  

• Variance adjustment and dead stock reports
  

8. Cross-Team Coordination

• Sales Team order fulfilment and stock availability updates
  

• Purchase Team inward coordination PO follow-ups and supplier queries
  

• Accounts Department GRN and billing reconciliation
  

• Logistics Partners dispatch and delivery coordination
  

Monthly KPI Scorecard

Note: Inventory Variance Target less than 1% monthly stock variance is the measurable benchmark for Stock Verification Compliance.

Performance Rating Scale

First-Year Success Plan

First 90 Days

• Understand JNBs full product range and 400 bearing SKUs
  

• Map warehouse locations bin structure and SKU storage layout
  

• Achieve baseline inventory accuracy in Zoho Inventory
  

• Master all Zoho Inventory workflows inward outward transfers adjustments
  

First 6 Months

• Reduce stock discrepancies to under 1% monthly variance
  

• Achieve 95% dispatch accuracy
  

• Begin proactive purchase coordination and replenishment tracking
  

• Establish daily and weekly MIS reporting rhythm
  

First 12 Months

• Achieve and sustain 98% inventory accuracy
  

• Complete all monthly physical stock audits on time with zero backlog
  

• Own the inventory replenishment planning cycle independently
  

• Support business growth with zero fulfilment delays due to inventory errors
  

Career Growth Roadmap

Working Schedule

Candidate Profile

Mandatory Requirements

• Minimum 2 years hands-on experience in warehouse or inventory operations
  

• Demonstrated experience using Zoho Inventory (non-negotiable)
  

• Experience in stock management dispatch and inward/outward operations
  

• Proficiency in Microsoft Excel
  

Inventory Management Knowledge

• FIFO principles practical application
  

• ABC Analysis classification and prioritisation
  

• Reorder Level Planning and Safety Stock Management
  

• Slow-Moving and Dead Stock Identification
  

Strong Industry Preference

• Bearings
  

• Industrial Products
  

Personal Competencies

• High attention to detail and inventory discipline
  

• System-oriented approach data first always
  

• Accountability and ownership mindset
  

• Team player with clear communication skills
  

• Reliable punctual and process-compliant
  

Location Preference

• Candidates residing in Chennai or nearby areas are preferred
  

• Candidates willing to relocate to Chennai may also apply
  

Notice Period Preference

• Candidates available to join within 1530 days will be given preference
  

• Immediate joiners are especially welcome
  

Compensation & Benefits

Why Join JNB Bearings

• Work with Zoho Inventory and Zoho Procurement modern cloud-based systems
  

• Hands-on exposure to 400 bearing and industrial product SKUs
  

• Fast-growing industrial distribution business with clear systems and processes
  

• Structured career path from Executive to Operations Manager with defined CTC bands
  

• Direct contribution to operations your accuracy drives the business
  

How to Apply