Sr TM IT

Job Purpose

Procurement of IT related services licenses assets for CORP-IT & Digital. Assist in formulation and Implementation of strategy for procurement of IT related services licenses assets CORP-IT by creating synergy by taking benefits of economy of scale knowledge integration vendor development and rationalization. Planning organizing monitoring implementing and controlling procurement of IT related services licenses assets for CORP-IT within budgeted costs with an objective to control costs and support the plants in providing necessary information & justification. Ensure that systems and procedures are followed to ensure smooth functioning of the entire process. To assist in formulation and monitoring of strategies for procurement of IT related services licenses assets of desired quality on a sustainable basis Mitigation of Risks and Developing Global Sourcing to Business at a competitive price.

4) Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

Assist in preparation of Strategy for procurement of CORP-IT services licenses tools assets etc

Carry out detailed Market survey for each item / scan internet / magazines for market trends / price trends. Compile and analyze supply demand data and price drivers To identify potential Long Term Business Partners in India as well as in other countries and strategize procurement of CORP- IT requirements

Preparation and adherence to negotiation calendar

1. Identify and plan packages coming to Strategic Procurement for finalization.
2. Prepare a Negotiation Calendar with Strategic Procurement taking into account occupancy levels and moderating as needed.
3. Collaborate with CIT and Digital Team to assess their preparedness for sending packages to Strategic Procurement.
4. Monitor progress provide feedback discuss with CIT & Digital and escalate whenever required

Pre- negotiation: Commercial Evaluation

1. To obtain quotations from vendors on time.
2. Study the vendors proposal and prepare a comprehensive Bid Tabulation Summary by taking into consideration latest and valid applicable taxes and duties.
3. Coordinate with CIT/Digital to ensure on time completion of technical evaluation

Commercial Negotiation and back up documentation

1. Prepare the draft Commercial terms sheet along with Lead IT and make bid tabs within specified time targets
2. Collect hedged rates from risk management wherever forex is involved.

1. Plan techno commercial meetings amongst vendors users and SPF
2. Coordinate with legal and taxation dept for finalization of legal and tax related terms as the case may be

1. Bench marking price with other units/ Novelis/ ABG group companies previous purchase prices as the case may be
2. Interaction with CIT and Digital team for rationalization of scope and freeze techno commercial terms like warranty LD for non-performance.
3. Prioritize CPs with EOHS requirement
4. Coordinate with risk management for forex hedging rate for a proper CTC calculation.
5. Coordinate with taxation dept for tax related issues especially for overseas vendors service payments
6. Bid tab preparation.

1. MOM preparation for all negotiated terms

Post- negotiation: Documentation including preparation of Contract / purchase orders

1. Prepare approval notes contract / foreign purchase orders as per agreed terms and conditions.
2. Coordinate with vendors for on time order acceptance

Procurement of CORP-IT services licenses tools assets etc

Identification of vendors for the areas Floating enquiries Obtaining offers evaluating offers negotiation with vendor Preparation of bid evaluation prepare and process Approval notes (CP / CPAN / RP) and coordination with plants for releasing of orders

Coordination with Plants / locations / Mines

Standardization of specification in consultation with plant and navigation teams diversion of items as required dispute resolution