Site Administrative Assistant

We are looking for a customer-obsessed self-driven professional to join us as an Admin Assistant providing comprehensive administrative support to Site Operations in Pune. This role offers a unique opportunity to work closely with the Leadership Team navigate dynamic challenges and advance your professional career in a fast-paced operational environment. The Site Admin Assistant serves as the backbone of day-to-day site operations coordinating facilities management managing vendor relationships maintaining accurate records supporting employee engagement events and ensuring a safe organized and efficient workplace experience for all employees.


Key job responsibilities
- Organizing budgeting and expense management for site events and team activities
- Support onboarding activities and workspace allocation.
- Calendar and schedule management skills with the ability to de/re-prioritize events based on business needs
- Co-ordinating travel related tasks for leadership (domestic and international) including flight cabs and hotel booking
- Collaborate and close loop issues with real estate security facilities and transport vendors etc. for site related activities
- Single point of contact for all Site events.
- Driving employee morale related initiatives

Basic Requirements
- Proficiency in Microsoft Office Suite including Excel PowerPoint Word and Outlook
- Proficiency in verbal and written communication with a collaborative team-centric approach
- Strong organizational and multitasking abilities.
- Ability to work independently and manage priorities.
- Customer-focused mindset with attention to detail.
- Integrity and discretion in handling confidential information
- Attention to detail across all tasks and communications
- Experience in supporting site administration in a fast-paced environment
- Experience in organizing budgeting and expense management for site events and team activities
- Experience in coordinating meetings and off-sites across multiple time zones and geographies


- Work a flexible schedule/shift/work area including weekends nights and/or holidays
- Bachelors degree or equivalent

- Experience with end-to-end project management
- 1 years of facilities management office management corporate administrative services or hospitality management experience

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.