Management Assistant

At Planon we are looking for an organized and proactive Facilities & Administration professional to ensure the smooth day-to-day functioning of the office. The role will manage workplace operations facilities vendors health & safety office activities and administrative requirements while ensuring a positive and well-maintained work environment.

What youll do

• Manage day-to-day office administration and facilities operations including housekeeping security maintenance pantry supplies and workplace services.
• Coordinate and manage vendors and service providers ensuring timely service delivery and resolution of operational issues.
• Ensure health & safety standards workplace compliance and emergency preparedness are maintained across the office.
• Coordinate office events employee activities celebrations and workplace initiatives to support a positive employee experience.
• Manage administrative documentation invoices purchase orders expenses and facilities-related budgets.
• Collaborate with HR Finance IT and other internal teams on workplace requirements and proactively resolve facilities and administration-related issues.

A company is nothing without its people. Our diverse group of employees is the beating heart of our business and creating a well-organized welcoming and efficient workplace is essential to their everyday experience. To support that environment we are looking for someone who is organized proactive and service-oriented with a practical mindset and the ability to coordinate administrative and facility-related activities smoothly.

Bachelors degree in Business Administration or with 2 years of experience in Facilities Administration Office Management or a similar role.
Hands-on experience in facilities and workplace operations.
Experience in vendor management coordination and service delivery.
Exposure to health & safety and workplace compliance.
Experience coordinating office events employee activities and workplace initiatives.
Strong organizational communication problem-solving and multitasking skills with proficiency in MS Office particularly Excel.

We offer a healthy work-life balance with the flexibility of hybrid working in a collaborative and learning-oriented environment with opportunities for continuous development. We put our people at the heart of our company and create an inspiring and safe environment that allows everyone to work learn live and play. You will work on challenging projects with leading clients gaining valuable experience.

The total compensation package includes variable compensation and additional benefits.

Would you like to find out more about our benefits Click here

Planon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable law.

We may use artificial intelligence (AI) or automated tools to support parts of our recruitment process such as application screening and candidate assessment. These tools assist our recruiters and final employment decisions are always made by human professionals.

Do you love building connections So do we! Apply now!