HR & Administration Manager
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Job Summary
Job Title - HR & Administration Manager
Department - Human Resources & Administration
Reporting To - HR Head
Experience - 48 Years
Location - Jammu/Gurugram
Role Summary
Responsible for the smooth functioning of the office while managing HR operations recruitment coordination and administrative activities. The role supports employee lifecycle management office infrastructure stakeholder coordination documentation and compliance.
Key Responsibilities
Recruitment
- Manage and ensure timely closure of all open positions within the defined turnaround time.
- Coordinate interviews candidate communication hiring-manager coordination and onboarding.
HR & Administrative Support
- Manage employee lifecycle activities from onboarding to exit including documentation induction confirmation probation and exit formalities.
- Maintain employee records and HRMS data; coordinate attendance leave payroll inputs reimbursements and related HR documentation.
- Handle employee queries and support HR audits statutory documentation and compliance.
Data & Documentation
- Maintain accurate employee and office data trackers and spreadsheets; prepare basic MIS reports.
- Maintain HR and administrative records with confidentiality and ensure timely issuance of HR letters and documents.
Office Management
- Oversee day-to-day office operations infrastructure utilities equipment housekeeping pantry security and transport.
- Manage office supplies inventory assets and consumables; coordinate maintenance repairs vendors and service schedules.
- Coordinate travel accommodation visitor management and workplace safety requirements.
Employee Engagement & L&D
- Coordinate employee engagement activities internal communications celebrations and training logistics.
- Support initiatives that promote a positive workplace culture and employee experience.
Communication & Coordination
- Welcome visitors and clients handle calls and coordinate information between departments and stakeholders.
- Maintain effective coordination with employees vendors service providers and hiring managers.
Financial & Administrative Assistance
- Support invoice processing petty cash management expense tracking and basic billing-related activities.
- Monitor office expenses administrative budgets and vendor payments in coordination with Finance.
Vendor Facility & Compliance Management
- Manage facility vendors monitor service quality coordinate invoices and ensure timely renewal of AMCs and service agreements.
- Ensure adherence to company policies and administrative procedures; support ISO internal audits and statutory compliance.
Key Skills
HR Operations Recruitment Coordination Office Administration Employee Lifecycle Management Payroll Coordination Attendance & Leave Management Vendor & Facility Management HRMS MIS Reporting Inventory Management Employee Engagement Communication & Stakeholder Management Invoice & Expense Coordination Microsoft Excel Word & PowerPoint
Preferred Competencies
- Strong organizational multitasking communication and stakeholder management skills.
- High attention to detail confidentiality professionalism and process orientation.
- Proactive approach to problem-solving and process improvement; ability to work with multiple priorities.
Educational Qualification
- Bachelors Degree in Human Resources Business Administration Commerce or a related discipline; MBA/PGDM in HR preferred.
Experience
- 48 years of experience in HR Operations Administration Employee Relations and HR Business Partnering roles.
- Experience working with HRMS platforms and performance management systems.
- Annual Bonus
- Provident Fund
- Performance bonuses
- Employees State Insurance Corporation
- Medical Insurance
- Night Allowances
- Pick and Drop facilities (Only for Female Staff)
- Day outs for Staff
- Team Lunches
- Maternity/Paternity leaves
- Retirement Benefits
- National and International tour packages after successful completion of service as per company policies
- Paid Time Off
- Flexible work schedules and workplace perks like on-site snacks
- Flexible working
- Salary reviews are subject to annual performance/annual appraisal reviews
Required Skills:
Key Responsibilities Recruitment Manage and ensure timely closure of all open positions within the defined turnaround time. Coordinate interviews candidate communication hiring-manager coordination and onboarding. HR & Administrative Support Manage employee lifecycle activities from onboarding to exit including documentation induction confirmation probation and exit formalities. Maintain employee records and HRMS data; coordinate attendance leave payroll inputs reimbursements and related HR documentation. Handle employee queries and support HR audits statutory documentation and compliance. Data & Documentation Maintain accurate employee and office data trackers and spreadsheets; prepare basic MIS reports. Maintain HR and administrative records with confidentiality and ensure timely issuance of HR letters and documents. Office Management Oversee day-to-day office operations infrastructure utilities equipment housekeeping pantry security and transport. Manage office supplies inventory assets and consumables; coordinate maintenance repairs vendors and service schedules. Coordinate travel accommodation visitor management and workplace safety requirements. Employee Engagement & L&D Coordinate employee engagement activities internal communications celebrations and training logistics. Support initiatives that promote a positive workplace culture and employee experience. Communication & Coordination Welcome visitors and clients handle calls and coordinate information between departments and stakeholders. Maintain effective coordination with employees vendors service providers and hiring managers. Financial & Administrative Assistance Support invoice processing petty cash management expense tracking and basic billing-related activities. Monitor office expenses administrative budgets and vendor payments in coordination with Finance. Vendor Facility & Compliance Management Manage facility vendors monitor service quality coordinate invoices and ensure timely renewal of AMCs and service agreements. Ensure adherence to company policies and administrative procedures; support ISO internal audits and statutory compliance. Key Skills HR Operations Recruitment Coordination Office Administration Employee Lifecycle Management Payroll Coordination Attendance & Leave Management Vendor & Facility Management HRMS MIS Reporting Inventory Management Employee Engagement Communication & Stakeholder Management Invoice & Expense Coordination Microsoft Excel Word & PowerPoint Preferred Competencies Strong organizational multitasking communication and stakeholder management skills. High attention to detail confidentiality professionalism and process orientation. Proactive approach to problem-solving and process improvement; ability to work with multiple priorities. Educational Qualification Bachelors Degree in Human Resources Business Administration Commerce or a related discipline; MBA/PGDM in HR preferred. Experience 48 years of experience in HR Operations Administration Employee Relations and HR Business Partnering roles. Experience working with HRMS platforms and performance management systems.
