HR & Administration Executive

WHY XOGENE

At Xogene were revolutionizing the future of clinical trial transparency through AI-powered solutions. Join our team of experts who are transforming how leading pharmaceutical and life sciences companies navigate regulatory compliance. If youre driven by solving complex problems in a professional environment focused on meaningful and rewarding work we want to hear from you.

POSITION OVERVIEW

Xogene combines regulatory expertise with advanced technology to automate complex processes in clinical trials disclosure. Our software streamlines workflows through AI and agentic networking capabilities improving data transformation and regulatory compliance for leading pharmaceutical and life sciences companies. Were committed to advancing technological solutions in clinical trial transparency.

As we continue to expand we are seeking we are looking for an organized proactive and people-oriented professional to manage day-to-day office administration while supporting core HR functions. This role is best suited for someone who enjoys operational work - keeping the office running smoothly and has an interest in people processes such as recruitment coordination onboarding and employee engagement.

KEY TASKS AND RESPONSIBILITIES

• Manage front-desk operations vendor coordination and office supplies/inventory

• Oversee facility management - housekeeping maintenance and utilities coordination

• Handle travel bookings and logistics for employees

• Maintain office administrative records AMC contracts and vendor invoices

• Coordinate with facility management for repairs and upkeep

• Support event and meeting logistics (internal events offsites)

• Manage expense tracking and basic administrative budgeting

• Ensure compliance with office safety licensing and statutory administrative requirements

• Assist with end-to-end recruitment coordination - scheduling interviews coordinating with candidates and hiring managers

• Support onboarding and induction for new employees (documentation ID cards welcome kits orientation logistics)

• Maintain employee records attendance and leave tracking in HRMS

• Assist with offboarding formalities and exit documentation

• Coordinate employee engagement activities and internal communications

• Assist with payroll inputs coordination (attendance leaves reimbursements) as needed

• Degree holder in Human Resources Business Administration or any related disciplines

• 2-3 years of relevant experience in office administration with some exposure to HR functions

• Competence with standard IT tools (e.g. Microsoft Office)

• Strong work ethic and ability to work independently in a fast-paced environment

• Strong organizational and multitasking skills with high attention to detail

• Good communication skills - written and verbal

• A proactive hands-on get-it-done attitude

• Comfortable balancing operational tasks with people-focused responsibilities

What We Offer -

• Opportunity to build cross-functional experience across Admin and HR

• Mentorship from industry experts working at the intersection of AI technology and business strategy

• Clear career progression path with increasing responsibility as skills develop

• Competitive compensation package including comprehensive benefits

• A results-oriented culture that values innovation responsibility and professional excellence