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Executive Finance Payables
Job Location:
Monthly Salary:
Posted:
11 September 2026 (3 days ago)
Posted:
Application Deadline:
9 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Role Clarity Document Finance Executive Payables
Department: Finance Excellence
Reporting To: Manager Finance Payables
Role Definition
The Finance Executive Payables is responsible for timely and accurate processing of purchase invoices compliance documentation utility and petty cash payments bank reconciliations and systematic document management. This role plays a critical operational function in ensuring seamless daily finance operations audit readiness and error-free execution of disbursement workflows.
Key Deliverables
Accurate and Timely Purchase Invoice Processing
Statutory and TDS Compliance Support
Utility Credit Card and Petty Cash Payment Execution
Accurate and Timely Bank Reconciliation
Robust Document Management and Digital Recordkeeping
Tasks & Activities
Purchase Invoice Processing
- Receive verify and validate purchase orders and invoices from team and vendors.
- Ensure entries into Tally are completed within 24 hours of receipt with correct mapping to cost centers tax codes and PO references.
- Cross-check GRN entries from LIMS against physical invoice copies and confirm service delivery before processing.
- Escalate discrepancies to the SCM/Operations team for immediate resolution.
Statutory Compliance (including TDS)
- Tag applicable invoices with correct TDS categories and support TDS deduction at source while booking in Tally.
- Maintain voucher-wise documentation for audit trails and ensure completeness in records for GST TDS and expense heads.
- Assist the Manager in preparing compliance files for internal audits statutory returns and TDS validations.
- Track compliance checklist and calendar for recurring monthly requirements.
Petty Cash Credit Card & Utility Bill Payment
- Monitor process and reconcile utility bills (electricity internet rent etc.) for all centers as per due dates.
- Maintain branch-wise petty cash registers verify physical receipts and enter transactions into Tally.
- Coordinate approvals for credit card expenses book entries in the system and reconcile usage limits.
- Ensure zero late fees and adherence to payment SLAs.
Bank Reconciliation
- Reconcile all bank transactions weekly for assigned accounts mapping receipts payments charges and interest entries.
- Identify mismatches or unreconciled transactions and resolve in coordination with the bank and concerned teams.
- Maintain reconciliation sheets with date-wise logs for audit visibility.
Document & Storage Management
- Digitize and store all vendor utility and employee reimbursement documents under mapped folders in the finance system.
- Maintain a physical documentation index and ensure 100% alignment between system and file room.
- Tag and label files for easy retrieval during audits or query resolution.
Success Metrics
- % Purchase Invoices processed within 24 hrs
- 100% Statutory Compliance accuracy (Audit-ready)
- 100% Zero Late Fee of Utility Petty Cash & Credit Card Payments on time
- 100% Bank Accounts Reconciled on Time (Monthly)
- 100% document readiness and retrieval accuracy
ASK Framework Finance Executive Payables
Skills
Invoice Processing Accuracy Capable of reading validating and recording purchase orders and vendor invoices with minimal errors.
Tally & Excel Expertise Skilled in entering transactions into Tally with correct tax coding and using Excel for reconciliation reporting and audit summaries.
Payment Coordination Manages petty cash card payments and utility bills within defined cut-off times.
Reconciliation Proficiency Tracks verifies and logs bank transactions against books for 100% alignment.
Document Structuring Able to create logical file structures and ensure complete traceability for every transaction.
Knowledge
Basics of GST & TDS Knowledge of applicable thresholds codes and implications on invoice booking.
Company Payment Policies Understanding of internal approvals reimbursement rules and credit card usage protocols.
Tally Operations Command over voucher types ledger creation GST tagging and reconciliation modules.
Audit Preparation Basics Understanding of document readiness consistency checks and audit queries.
Traits
Meticulous Attention to Detail Ensures every payment entry deduction and approval is accurate and documented.
Responsive & Dependable Available for urgent closures clear in communication and proactive in problem-solving.
Organized Keeps all physical and digital documentation up to date and logically structured.
Self-Image
Custodian of Trust Ensures vendors and employees are paid transparently and on time
Compliance Partner Sees self as a frontline executor of audit and tax standards
Contributor to Business Credibility Understands the impact of payables on vendor relations internal harmony and brand equity
Motives
Drive to Protect the Organization Feels personally responsible for avoiding legal tax or vendor risks by ensuring timely compliance and audit preparedness.
Pride in Being the Backbone of Smooth Operations Motivated by enabling others to function without disruptionsbe it vendors employees or leadershipthrough flawless payables management.
Required Experience:
Exec
About Company
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