Executive Assistant

Job Title: Executive Assistant

Experience: 2–5 Years

Employment Type: Full-Time

Work Mode: Work from Office

Location: Dehradun

Budget: 7 LPA

About the Role

We are looking for a highly organized proactive and detail-oriented Executive Assistant to support a founder or independent consultant with daily operations communication scheduling and workflow management.

The ideal candidate should have excellent written English strong organizational skills and the ability to work independently while handling confidential information with discretion. You should be comfortable turning voice notes and rough ideas into polished communication managing project boards organizing documents and ensuring that important tasks and conversations do not fall through the cracks.

Key Responsibilities

• Organize and maintain client files research materials meeting transcripts drafts and documents in a structured and easily accessible filing system.
• Maintain and update the project management board including tasks deadlines progress and follow-ups.
• Manage calendars schedule client calls and meetings and protect dedicated focus time.
• Convert voice notes dictations and rough ideas into clear professional emails that reflect the founder’s communication style.
• Send approved email responses and ensure timely follow-ups on important conversations.
• Research tools devices software and service providers to improve productivity and streamline workflows.
• Track pending tasks deadlines and commitments to ensure consistent follow-through.
• Handle sensitive information and confidential client communications professionally.
• Identify workflow gaps and suggest practical improvements to day-to-day operations.

Required Skills and Qualifications

• 2–5 years of experience as an Executive Assistant Personal Assistant Virtual Assistant or Administrative Coordinator.
• Experience supporting a founder consultant entrepreneur or small agency is preferred.
• Excellent written and verbal English communication skills.
• Strong writing and editing skills with the ability to write emails based on voice notes or dictation.
• Familiarity with project management tools such as Asana Trello or similar platforms.
• Working knowledge of calendars email management Google Workspace or Microsoft Office and shared file systems.
• Strong organizational skills attention to detail and the ability to manage multiple priorities.
• High levels of discretion accountability and independent judgement.
• A proactive approach to problem-solving and task management.

What We’re Looking For

Someone who takes ownership anticipates needs and ensures that everyday operations run smoothly. You should be comfortable working with minimal supervision understand when to act independently and when to seek approval and take pride in keeping communication documents and workflows organized.