Assistant Manager, Accounts Payable

The Assistant Manager Accounts Payable is responsible for managing end-to-end vendor disbursements operational expense processing and statutory tax compliance for Aspire Lifestyles India. The role manages high-volume supplier payouts to hotels airlines global destination management companies (DMCs) and aggregators drives process automation across the AP function and ensures strict adherence to Indian financial and tax regulations. The incumbent partners closely with Tax Treasury Operations and Procurement to safeguard cash flow protect margins on travel bookings and support timely period-end close.

Accounts Payable & Invoice Operations

• Oversee end-to-end processing of vendor bills purchase orders and travel service invoices ensuring 3-way match correct GL coding and cost-centre allocation.
• Match booking inventories GDS (Global Distribution System) feeds and supplier statements against invoices before payment release.
• Execute timely payment runs via NEFT RTGS wire transfers and corporate credit cards and maintain payment calendars for critical suppliers (airlines hotel chains DMCs).
• Manage travel agent commissions refunds chargebacks and B2B vendor ledger entries; ensure accurate accrual of unbilled costs at period end
• Administer employee expense reimbursements and corporate card settlements in line with policy

Statutory Compliance

• Ensure timely and accurate TDS deduction deposit and quarterly return filings including issuance of Form 16A to vendors.
• Ensure correct GST treatment on vendor invoices; perform monthly reconciliation of Input Tax Credit against GSTR-2B and follow up with vendors on mismatches.
• Coordinate TCS and foreign-remittance compliance for overseas supplier payments working with the Tax Assistant and under the review of the Senior Finance Manager.
• Support advance tax workings tax audit schedules and any inquiries from tax authorities relating to AP transactions.

Vendor Management & Reconciliations

• Perform monthly and quarterly vendor account reconciliations and drive clearance of outstanding and aging balances.
• Resolve complex invoice discrepancies pricing disputes and booking-mismatch queries raised by suppliers escalating where required.
• Own vendor master data governance: onboarding KYC / PAN / GSTIN validation bank-account verification and periodic clean-up.

Reporting Audits & Team Leadership

• Prepare AP MIS reports aging analysis and cash-flow / payment forecasts for management review.
• Support internal statutory and tax auditors by providing ledgers reconciliations and documentation; close audit observations within agreed timelines.
• Support month-end and year-end close for the AP sub-ledger including accruals provisions and balance sheet schedules.

Key Metrics / Success Measures

• Zero missed statutory due dates for TDS deposits TDS returns and GST filings
• Clean internal statutory and tax audits with no significant AP observations; timely closure of audit points.
• Measurable improvement in AP automation coverage and reduction in manual touchpoints year on year

Requirements

• 5 to 8 years of relevant experience in Accounts Payable or financial operations including at least 2 years in a supervisory or team-lead capacity.
• Prior experience in the travel hospitality or aviation sector is a strong plus particularly with GDS-driven booking environments and high-volume supplier payouts.
• Proficiency in a large ERP or accounting platform
• Advanced MS Excel (VLOOKUP / XLOOKUP pivot tables SUMIFS data cleaning); familiarity with Power Query or BI tools is an advantage.
• Sound working knowledge of Indian taxation GST TDS and applicable provisions for cross-border payments.
• Exposure to AP automation tools (invoice OCR workflow payment platforms) preferred.
• Strong attention to detail ownership and integrity when handling payments and sensitive vendor data
• Ability to work to tight deadlines through month-end statutory and audit cycles

Qualifications

• Bachelors degree in Commerce (); MBA (Finance) or CA Inter preferred.

Required Languages:

• Good spoken and written English language skills

Travel Requirements:

• Not applicable / minimal.