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Project Finance Officer (fmd)
Job Location:
Monthly Salary:
Posted:
12 May 2026 (30+ days ago)
Posted:
Application Deadline:
9 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job description
Under the guidance of the Head of Finance and in close collaboration with Project Managers this role supports the financial management of projects across their full lifecycle. Key responsibilities include budgeting forecasting and financial planning supporting Project Managers in monitoring project expenditures and ensuring compliance with donor and organisational requirements and preparing financial reports and payment requests.
The role also involves overseeing project accounting and financial operations within ERP systems supporting audits and partner financial management and ensuring adherence to German accounting standards (HGB) and tax regulations.
Budgeting ForecastingandFinancial Planning
Financial MonitoringandReporting
Project AccountingandFinancial Operations
Compliance TaxandFinancial Governance
The role also involves overseeing project accounting and financial operations within ERP systems supporting audits and partner financial management and ensuring adherence to German accounting standards (HGB) and tax regulations.
Your Responsibilities
Budgeting ForecastingandFinancial Planning
- Support budget development during the project proposal phase ensuring alignment with organisational objectives anddonorrequirements
- Support ProjectManagers(PMs)in managing budget monitoring tools including forecasts and cash flow projections
- Develop budget revisions as required throughout the project lifecycle
Financial MonitoringandReporting
- Monitor project expenditures against approved budgets ensuring compliance with internal policies anddonorregulations
- Prepare and contribute to financial reports fordonors
- Prepare payment requests in line with donor requirements and project cash flow needs
- Support the compilation of internal financial reports for management analysis including intercompany transactions
- Perform regular budget vs. actual analysis identifying variances and ensuring corrective actions are implemented in line with funding restrictions
- Coordinate and support expenditure verifications audits and financial reviews
- Oversee financial management of partners and sub-grantees ensuring compliance with agreements and donor rules
- Provide capacity building and financial guidance to partners as needed
Project AccountingandFinancial Operations
- Monitor project expenditures and resource utilisation in the ERP system working closely with PMs to ensure alignment with approved budgets and funding agreements
- Ensure transactions are efficiently processed and accurately and timely recorded in the system
- Monitor expenditure of assigned projects within the ERP
- Adopt and maintain proper bookkeeping and accounting best practices
- Ensure proper documentation and audit trail for all project-related financial transactions
Compliance TaxandFinancial Governance
- Support compliance with Germanaccounting standards(HGB) and applicable tax regulations
- Contribute to the preparation of financial statements under local accounting regulations
- Liaise proactively with external accountants tax advisors and auditors as needed
- Ensure financial procedures align with organisational and funding compliance requirements
Your profile
Essential criteria
Education and Experience:- Degree in accounting financial management or a related discipline
- Minimum five years of professional experience in a comparable position ideally within a non-profit organisation
- Understanding of tax issues particularly VAT German accounting standards(HGB) and regulations applicable to non-profit organisations
- Experience in accounting for grants from foundations institutional donors and/or multilateral organisations
- Proficiency in using ERP systems
- Excellent familiarity with Excel
- Fluency in English
Desirable criteria
Preferred/asset experience:- Experience in a non-profit organisations
- German language skills
- Proven ability to work independently and under pressure
- Very accurate structured and reliable work ethic
- Strong team player with the ability to work and communicate efficiently in an international diverse environment
Our offer
What We offer
- A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change.
- You will get to know the entire organization and be more than just a cog in the wheel
- We are working in a positive and inspiring working atmosphere with an international team. Our Berlin office is located near Moritzplatz in the heart of the lively Kreuzberg surrounded by a dynamic startup scene
- Flexible work environment
Conditions
- Application Deadline:Until filled
- Start Date:01 July 2026
- Terms: We are looking for a long-term collaboration. Currently we can offer a fixed term contract for 2 years with the perspective of extension based on performance and funding.
- Renumeration: The range is EUR 4363 (Masters plus 5 relevant years outside of university studies) to EUR 4810 (9 years relevant experience outside of Masters)
- Vacation: 29 days paid annual leave for each year worked (pro rata)
Please apply with:
- your CV
- cover letter addressing essential criteria listing of three references and include your earliest start date and salary expectations
We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression sexual orientation religion ethnicity age neurodiversity disability status citizenship or any other aspect that makes you unique.
About us
Climate Analytics is a global climate science and policy institute established in 2008 that delivers cutting-edge science analysis and support to accelerate climate action and keep global warming below 1.5C. Our international team is composed of roughly 170 staff. Half are based at our headquarters in Berlin Germany and the remainder work out of our five regional offices in Africa Australia & Pacific the Caribbean South Asia and North America.Click here to find out more.
Required Experience:
Unclear Seniority
About Company
Climate Analytics is a global climate science and policy institute established in 2008 that delivers cutting-edge science, analysis and support to accelerate climate action and keep global warming below 1.5°C. Our international team is composed of roughly 170 staff. Half are based at ... View more
