Production Coordinator, Music (Part time)

This role is Part time 3 days a week (25 hours) with the potential to grow into a full time role after 3 months

About Ghostnote

Ghostnote is a fast growing music startup based in Berlin. Since launching in February 2025 weve been building instrumental music brands that millions of people study sleep game and relax to - from piano and lullabies to anime and gaming covers lofi and sleep music. Everything we release is made by real musicians and we have a strict zero-AI music policy.

Our founding team has previously scaled several music brands to over 1 billion Spotify streams. Today Ghostnotes catalogue is streamed millions of times every week and growing fast.

Tasks

The role

We are looking for a highly organised Production Coordinator to run the day-to-day of our music production pipeline. Working closely with our Founder & Creative Director you will keep every project on track from brief to release manage communication with our freelance producers and musicians and check and approve music before it moves to the distribution team. The role also covers co-ordination of artwork and visuals across our brands.

This is an excellent opportunity for someone who loves anime gaming and the music of internet subculture and wants to help build the brands behind it.

You will:

• Run the production tracker across all brands keeping full visibility of what is in progress late or blocked
• Brief freelance music producers and artists give feedback chase deliveries and keep relationships warm
• Check and approve incoming recordings against source material and references and send back anything that isnt right
• Find and set reference tracks for new piano and cover briefs and draft album tracklists using each brands guidelines
• Keep masters versions and metadata organised in our catalogue system
• Ensure all content receives a final quality check before it is approved

Requirements

What you bring

• A genuine fan of anime gaming and video game music culture
• 2 to 3 years of experience in production operations or coordination roles
• Strong organisational skills and the ability to manage multiple projects and deadlines at once
• Excellent written communication as much of this role is written contact with freelancers
• Fluent in English; other languages such as German Spanish or Portuguese are a plus
• Based in Berlin or able to relocate (we cannot sponsor visas for this role)
• Bonus points if you have a strong musical ear a good eye for visuals play an instrument have worked with freelancers before or have experience with music distribution and/or music metadata

Benefits

What we offer

• A central role in a lean growing music company where your work shapes what millions of people listen to
• A collaborative team that cares about music design and doing things properly
• An office at The Delta Campus in Neukölln with access to a gym rooftop pool bar community spaces and events

How to apply

Send us your CV and a short cover letter (100 words max) including a few lines about the instrumental and soundtrack music you actually listen to. Please dont use AI to write it.

The process is a first interview a short task (under an hour a listening test and a written feedback exercise) a second interview then an offer.