Office Management & Administration Specialist (mfx)

Company Profile

Coherent empowers market innovators to define the future through breakthrough technologies from materials to systems. We deliver innovations that resonate with our customers in diversified applications for the industrial communications electronics and instrumentation markets. Headquartered in Saxonburg Pennsylvania Coherent has research and development manufacturing sales service and distribution facilities worldwide. For more information please visit us at

The Finisar Germany GmbH a Coherent subsidiary serves multiple businesses within Coherent. One focus area is the development of leading-edge high performance high capacity optical front-end solutions for long reach optical transmission. A special field is utilizing advanced photonic technologies in support of driving highly integrated coherent products. Another focus area is high speed detectors scaling up to frequencies of up to 100GHz utilized in research and test & measurement but more and more in communication applications too.

We owe our worldwide technological leadership to the profound knowledge and experience of our employees. This awareness characterizes our corporate culture - which is open and communicative and ensures trusting cooperation. Each individual contributes to the companys success with his or her knowledge and responsibility. The passion and commitment of our team are the engine of our company!

To strengthen our team we are looking for an engaged and organized Office & Administration Specialist to join us. The position is available on a part-time or full-time basis (3040 hours per week).

Job Description

• Manage and coordinate general office and site administration activities
• Oversee the reception area and provide professional support to national and international visitors in both German and English
• Plan and coordinate meetings conferences and company events
• Organize business travel including travel bookings visa coordination and expense reporting
• Manage contracts company vehicles corporate credit cards and other administrative processes
• Coordinate and continuously improve occupational health and safety (HSE) activities at the site
• Ensure compliance with occupational health and safety regulations and manage workplace accident reporting
• Coordinate health and safety audits as well as training for first aiders and fire marshals
• Collaborate with internal departments external service providers government authorities and occupational accident insurance institutions (Berufsgenossenschaft)

Qualifications

• Completed vocational training in business administration office management or an equivalent qualification
• Several years of experience in office management administration or a comparable role ideally within an international company
• Knowledge of occupational health and safety (HSE) or the willingness to develop expertise in this area
• Proficiency in Microsoft Office applications particularly Outlook Word Excel and PowerPoint
• Excellent German and good English communication skills both written and spoken
• Strong organizational skills with a structured independent and reliable approach to work
• Excellent interpersonal and communication skills with a strong customer- and service-oriented mindset
• High level of integrity discretion and personal initiative

Your Chance

We offer an interesting and diversified opportunity in an internationally minded engineering team of a market-leading high-tech company in the field of high-speed optoelectronic components. You will find a creative and productive work atmosphere in a flexible work environment that shares the desire to succeed and a fascination for technical challenges and technological progress. We provide the following additional benefits:

• Flexible working hours
• 30 vacation days (overtime on top)
• Health benefits package including additional health insurance or fitness program
• Financial support for public transport
• Bike lease program
• Bonus and private pension scheme

Your Application

If you are interested then please apply using the button below. We are looking forward to hearing from you. Feel free to contact Lisa Weiland at for further information.