Staff Administration Team Lead

THE POSITION

The selected candidate will report to the Head of the Staff and Technical Expertise Hub and will have an in depth knowledge of workforce administration.

 

Main Responsibilities

Team Lead and Guidance

• Support the Head of the Staff and Technical Expertise Hub in the management of the hub.
• Lead the Staffing Administration (SA) team responsible for payroll administration the determination and administration of staff benefits and entitlements as well as delivery of HR operational services ensuring quality timeliness and consistency.
• Provide advice and guidance including to senior management on a wide range of complex HR issues in line with the Organisations Staff Regulations and Rules and liaising with HRM Legal Advisors as required.
• Identify and capitalise on business process improvement opportunities to increase efficiency and effectiveness in accordance with the HR Strategy and work plan.
• Liaise and maintain effective working relations within HRM and with other partners to ensure a cohesive corporate approach and champion best practices.
• Handle sensitive situations with tact and discretion escalating to the Head of the Staff and Technical Expertise Hub when necessary.
• Contribute actively to further foster a collaborative and inclusive work environment and Organisational culture.

Project work and communication

• Participate and support the Head of the Staff and Technical Expertise Hub in HR reform projects related to staff administration.
• Actively co-ordinate with relevant HRM teams to ensure that any policy and procedural changes are communicated in an inclusive and accessible manner.

Senior Staff and Workforce administration

• Manage and deliver the full range of staff administration activities for OECDs Unclassified Staff Executive Leadership grades (EL2-3) and EXD Directors Office (DO) EXD/HRM centralise and manage Article 11 files e.g. post suppressions mutual consent departures.

Qualifications :

Ideal Candidate Profile

Academic Background

• A university degree in business human resource management public administration or a closely related field

Professional Background

• Five or more years experience leading operational and administrative HR activity and advisory including compensation and benefits preferably in an International Organisation
• Knowledge of HR administration rules and procedures of an international organization would be an advantage.
• Experience supervising and leading a small team/unit is preferred.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word Excel Outlook).
• Very good knowledge of human capital management (HCM) systems (. SAP HCM SmartRecruiters) and/or the ability to learn new systems quickly.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 2); Achieve Results (Level 2); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and excellent knowledge of the other. Very good drafting skills in both languages is required.

Additional Information :

Closing Date

• This vacancy should be filled as soon as possible and applications should reach us no later than 3 September 2026 at 23:49 (Paris time).

Contract Duration

• Open-ended appointment with no foreseen end date.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

What the OECD offers

• Monthly salary starts at 6 636.98 EUR plus allowances based on eligibility exempt of French income tax. Click here to visit our Salary and Allowances Calculator.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click hereto learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions both for open-ended and fixed-term functions. 

Selection Process

The recruitment process may entail an aptitude test including activities designed to evaluate cognitive abilities such as problem-solving and logical reasoning as well as analytical thinking and transferable skills aligned with our Core Competencies Framework.  Please refer to the aptitude test guidelines to help you prepare.   

For further retained candidates the selection process may include a video-recorded interview written assessment and a panel interview.

We highly encourage candidates to monitor their inbox including spam and junk folders for updates regarding the application status.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Remote Work :

No

Employment Type :

Full-time