Executive Assistant to the Founders & Board HF

We recruit you for who you are not only for whats expected of you and above all we help you find THE role that fits YOU.
Today were recruiting an Executive Assistant to the Founders & Board for our client Chain of Events the company behind the events where the people shaping technology actually meet based in Paris.

• Signal Week the institutional summit for digital assets. Founded in 2019 as Paris Blockchain Week and elevated to Signal Week in 2026 it draws 10000 attendees from 100 countries roughly 70% of them C-suite. Its last edition convened 250 banks and financial institutions over $50T in assets under management and 70 government officials and regulators BlackRock J.P. Morgan Deutsche Bank Fidelity BNY Mellon Citi the London Stock Exchange ESMA and the European Commission among them. The thesis: TradFi and digital assets are no longer two industries but one financial system being rebuilt on shared rails.

• RAISE Summit the AI summit for decision-makers. Launched in 2024 it has grown from 2000 to 9000 attendees across three editions (80% C-level from 76 countries) with 350 speakers spanning AI infrastructure enterprise adoption agentic systems sovereignty and policy. The 2026 edition at the Carrousel du Louvre featured Mark Cuban Yann LeCun and Nelson Griggs (Nasdaq) plus the Versailles AI Gala the RAISE Hackathon and RAISE the STAKES (1100 startup applications in 2026).

• MACHINA Summit Europes leading event dedicated to Physical AI: intelligence that acts on the real world through humanoids industrial robotics autonomous systems and next-generation humanmachine interfaces. Its inaugural 2026 edition brought together the labs building humanoids and the enterprises deploying robotics at scale with speakers from Google DeepMind Boston Dynamics NVIDIA 1X Apptronik and Agility Robotics. Its the fastest-moving brand in the portfolio with the most white space ahead of it.

Youll become the right hand of the Founders and the Board the person who keeps their time information and priorities perfectly orchestrated in a fast-scaling multi-brand business. Every strategic conversation every trip every Board decision will run more smoothly because youre there. As Executive Assistant you will:

• Own the agenda: manage and arbitrate a complex ever-changing calendar for the Founders and Board members balancing competing priorities juggling time zones and deciding what deserves a Founders time and what doesnt.

• Run the show during event weeks: manage on-site schedules for the Board and VIPs coordinate executive meeting slots and oversee guest onboarding.

• Handle all business travel end-to-end: flights hotels visas itineraries spotting friction points before they happen so the Founders can focus on what matters.

• Manage first-level admin and finance follow-up: expense reports invoicing related to Founders/Board activity in close coordination with the Finance team.

• Support strategic meetings: prepare materials write sharp minutes and chase post-Board action items until theyre actually done.

• Partner with the Chief of Staff: execute the operational mechanics of the internal operating system and governance formats scheduling meeting prep document completeness follow-ups and smooth information flow between the Founders/Board and internal teams.

A front-row seat to how a fast-growing multi-brand tech events company is run at the top right after its acquisition by Hyve Group and ahead of the 2027 convergence at the Palais des Congrès. Initiative is expected here not just encouraged.

Youll work directly with the Founders and Board members and closely with the Chief of Staff the Finance team and the internal teams. A fast-paced multicultural and entrepreneurial environment.

• 23 years experience as an Executive Assistant Personal Assistant or in a similar high-level support role ideally supporting Founders C-level executives or a Board.

• Fully bilingual French/English written and spoken switching between the two with ease every day.

• Rock-solid organisation and the ability to prioritise instantly when everything feels urgent.

• Absolute discretion: youll handle sensitive confidential information as a matter of course.

• Sharp attention to detail under time pressure (travel logistics expense accuracy meeting follow-through).

• A calm solution-oriented presence you anticipate rather than react and youre comfortable when priorities shift fast.

• At ease with Google Workspace Slack and expense/travel platforms.

• Major plus: youre genuinely excited about AI and automation with a proven interest in integrating new tools into your daily workflow.

Contract type: Full time CDD

Financial benefits:

• 100% Navigo meal vouchers (12.79/day 8 employer-covered) mutuelle 65%

• Wellpass team-building

• A diverse multicultural team and real visible impact on the work

Offices: Paris (17th) Remote : 1d/week

Other perks: a diverse multicultural team and real visible impact on the work

• Screening Interview (30 min): first conversation about your background and motivations.

• Hiring Manager Interview (30 min): deep-dive with the hiring manager on the role and your experience.

• Use Case (6090 min): a practical exercise presented and discussed with the team.

• CEO HR Call (15-30min)