Assistant Temporary

Main Responsibilities

Administrative tasks

• Carry out the full range of front-office and administrative duties including handling incoming e-mail in a timely manner drafting correspondence and other documents in English and French preparing and sending out circulars and other electronic invitations;
• Proof-reading and editing Organise meetings and events including liaising with TUAC affiliates and OECD regarding their participation in meetings. Give general support during meetings including drafting minutes and helping prepare notes for the TUAC Chairs.
• Manage and upload content on TUACs ONE Community pages;
• Manage databases and filing systems proposing improvements as required and keep records updated;
• Carry out administrative tasks related to the organisation of missions including travel arrangements and assisting with visa applications; and other administrative tasks as required.

Communications web support and social media

• Upload information on the TUAC website and ensure information is up-to-date relevant and accurate;
• Support the Comms Advisor with the production of the TUAC newsletter and with content for the website;
• Help prepare social media content for TUACs X account

Qualifications :

Academic Background

• A good secondary level of education ideally in office and communications management.

Professional Background

• Relevant experience in similar support functions preferably in an international organisation;
• Experience in proofing editing and formatting documents;
• Experience in creating social media content and maintaining websites and other digital platforms;
• Experience in the organisation of meetings and business travel; and
• Excellent knowledge of the administrative rules and procedures of the Organisation or proven ability to learn and assimilate new rules and procedures quickly.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word Excel Outlook PowerPoint) and the ability to quickly master other software used at TUAC;
• Experience with mailchimp would be an asset;
• Knowledge of website content management software; and
• Experience in social media platforms (e.g. X LinkedIn).

Languages

• Fluency in English (native level) and good knowledge of French with the ability to draft and edit correspondence in both languages.
• Knowledge of other languages would be an asset (e.g. Spanish). 

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 2).
• To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.

Additional Information :

Closing Date

• This vacancy should be filled as soon as possible and applications should reach us no later thanmidnight 3 July 2026 (Paris time).

Contract Duration

• One-year contract with the possibility of renewal.
• Ideal start date: as soon as possible at the latest on 1 September 2026.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

Salary Information

• The salary starts at 3 100 EUR.
• The Corporate Salary Framework for Temporary staff members can be found here.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities. Temporary appointments are open to applicants irrespective of accordance with OECD practice priority will be given to candidates who are nationals of OECD Members or where applicable to countries participating in the relevant programme or body. 

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Remote Work :

No

Employment Type :

Full-time