Admin & Store Operations Assistant RAYEE II Project

Operation support

Reviews and delivers specialised operational services within guidelines and procedures. Provides support to operations team in order to provide consistent operational processes for the projects. This related to one or more of the operations supports services: procurement administration logistics IT legal and/ or HR.

Administration 

• Receive visitors and calls handle their inquiries and direct them to the appropriate persons according to their needs and the updated visitors list tracker.
• Answer telephones and give information to callers take messages or transfer calls to appropriate individuals if any
• Maintain scheduling and event calendars and assist on booking meeting rooms and events in the office including with external hotels if any
• Support the operation team on taxi booking and payment preparation at the regional level.
• Set up and maintain paper and electronic filing systems for records correspondence and other material
• Ensures timely reception and transmission of any project correspondence and circulation and information sharing to staff.
• Responsible for the incoming and outgoing correspondences of the office locate/file and/or replay as required.
• Support regional operation team on receiving tender documents according to SNV standard procedure.

Stock Management 

• Ensure that all goods in the regional office are packed safely and segregated according to their nature.
• Manage regional stock data and tracking systems in accordance with SNV standard procedures.
• Always Ensure physical stock in the stores tally with book balances
• Organize the loading unloading and stocking of all stores when stock arrives or is to be taken out.
• Ensure all stock is in its correct positions and easily accessible.
• Completion of the Goods Receipt Notes on reception of items from suppliers/DIKs with coordination with Addis Ababa office and procurement staff.
• Prepare list of obsolete asset and stock items for management decision and facilitate the disposal accordingly
• Always check on expiry dates of stocks and using the FIFO procedure to minimize losses through unobserved expiries.
• Facilitate periodical and annual inventory counting in the region and report to ROM and AA SNV office.

Asset Management

• Manage fixed asset inventory and tracking systems in regional office submit a report to the Regional Office Manager & Addis Ababa SNV office.
• Keeps track of all asset and equipment movements and updates asset and equipment registers in SharePoint and SBD
• Ensure Asset tags for every asset in the region with consultation from the SNV Addis Ababa office.
• Monitor and review all receiving transactions for accuracy; and in case of any discrepancy inform the regional office manager and suggest corrective measures.

 Cleaning 

•  Ensure cleaning of all stores and office should be done daily.

Security of stock and Office

• Ensure that all stocks are secure and stock levels are per their level on the appropriate bin card/stock cards and other storage documentation.
• Ensure that the stores and office are in a lockable state and quickly report on any insecurities on the stores
• Ensure proper cleaning and safeguarding of SNV Arba Minch regional office

File Management

• Maintain all store management folders in an orderly fashion.
• Ensure Warehouse management files archived in SBD.
• Fixed Asset transfer Certificate
• Fixed asset disposal (Donations Sales transfers etc.)
• GRN & Packing Lists
• Stock Cards Bin Cards
• Stock Requisition Form
• Donation in Kind (DIK)

Qualifications :

• Bachelors degree in management Business Administration Procurement and Supply Chain Management or a related field.
• Minimum of 2 years of experience in operations warehouse management fixed asset management and/or administration activities.

Additional Skills:

• Knowledge of experience in organizational effectiveness and administrative/operations implementing best practices.
• Familiarity with office operations filing systems and document handling.
• Experience using Microsoft Office applications (Word Excel Outlook) and record-keeping tools.
• Excellent computer skills and proficiency in Excel Word Outlook and Access.
• Good reporting and communication skills.
• Attention to detail.
• Ability to plan with good organizational skills including prioritization.
• Initiative and ability to follow up on issues.
• A demonstrated commitment to high professional ethical standards. 
• Commitment to SNVs mission and values gender equality and social justice.

Competencies:

• Initiative
• Problem analysis
• Accuracy
• Adaptability
• Flexibility

Additional Information :

Contract Type: National Full-time

Expected start date:1st July 2026

Duty Station: Arba Minch Ethiopia

Contract Duration: for one year with the possibility of extension

How to Apply
If you believe that your credentials meet the outlined profile we invite you to apply by uploading your CV and a letter of motivation before/on May 272026. Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality.
If your educational qualification and skills match the positions requirements we will contact you to advise on the next steps in the recruitment process.

Working at SNV  
SNV offers a challenging work environment opportunities to lead and innovate and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an internal and global network of experts.

At SNV inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of non-discrimination based on factors such as disability status religion ethnic origin gender sexual orientation and more.

Vetting
SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for both nationally and internationally determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation sexual abuse or sexual harassment) the Statement of Conduct. This Statement of Conduct adopts the definitions used in the Scheme. 

SNV is an equal opportunities employer and female candidates are encouraged to apply.

We do not appreciate third-party mediation based on this advertisement.

Remote Work :

No

Employment Type :

Full-time