HR & Admin Executive

• Schedule and attend meetings
  
• Act as meeting scribe and take meeting minutes
  
• Handles inbound calls and emails
  
• Record data in Zoho system
  
• General research
  
• Creation of documents (SOPs accounting receipts contracts etc.)
  
• Organize cloud drive
  
• Order supplies (printing business cards marketing material notebooks etc)
  
• Create/edit contracts & agreements through the system
  
• Assist in company documents (commercial registration tax id license social insurance etc)
  
• Create reports
  
• Check/coordinate supplier documents
  
• Assist with onboarding new interns and freelancers
  
• Coordinating with freelance team
  
• Manage salaries payable
  
• Office internet not working and need fixing
  
• announcement and advertising for Job opening
  
• first level applications screening
  
• second level phone screening
  
• coordinate and schedule interviews
  
• sending offer letter to chosen candidate
  
• closing Job opening
  
• issue new mobile line sim to employee
  
• planning office expansion
  
• Implementation of the office changes by hiring appropriate workers and personnel
  
• Sourcing needed material for any construction and finishing
  
• searching for new storage spaces to rent
  
• coordinating with the landlord and negotiating
  
• office security
  
• training staff and using technology tools
  
• Induction
  
• troubleshoot employee mobile line
  
• new employee Google account
  
• new employee Zoho account
  
• getting new hires to sign all of their contracts and make sure they have submitted all of their documents
  
• monitoring morale of employees
  
• tracking development of employees
  
• planning development of employees
  
• guiding employees to the next development level
  
• interviewing candidates
  
• order new employee mobile line
  
  

What we are looking for

• A dynamic person who wants to work and grow a company that functions as a balanced team.
  
• Someone with previous experience in a dynamic assistant role.
  
• Understanding of Software tools is a plus.
  
• A deep understanding of document organization and scheduling.
  
• Preferably with previous experience with Zoho apps and/or other software tools or systems
  
• Great communication skills and the ability to build and maintain relationships with internal and external stakeholders at all levels.
  
• An analytical mind with strong attention to detail.
  
• Written and verbal English and Arabic is a must.
  
• Flexible with working hours and days.
  
• You re dynamic full of ideas to develop and implement - and quickly!
  
• You re resourceful able to find another way to achieve your objective with maximum impact and find solutions (not problems).
  
• You re growth-minded; always wanting to go a step further and do better.
  

Mobile phone line

ADSL package

Unlimited Personal Time Off after 3 months

Ability to request remote working days after 3 months