Chairman & CEO Assistant

Calendar Management: Expertly manage and coordinate complex calendars including scheduling meetings teleconferences and domestic/international travel ensuring all required materials and documentation are prepared in advance.

Communication Gateway: Screen and prioritize incoming communications (phone calls emails mail) drafting correspondence reports and presentations on behalf of the executives.

Document Management: Maintain an organized system for executive files documents contracts and confidential records leveraging cloud-based tools and digital organization methods common in a software environment.

Meeting Logistics: Coordinate all aspects of executive and high-level internal meetings including reserving rooms setting up necessary technology (video conferencing screen sharing) and managing attendance.

Board & Committee Support (Chairman Focus): Assist with the preparation compilation and distribution of Board meeting materials resolutions and governance documents. Attend meetings to record and transcribe minutes when required.

Action Tracking: Track key decisions deadlines and follow-up items from executive and leadership meetings to ensure timely execution by responsible parties.

Information Synthesis: Conduct research compile data and prepare summaries or reports on various strategic topics to aid executive decision-making.

Presentation Preparation: Assist in preparing high-impact presentations for internal all-hands meetings investor updates and client pitches often requiring familiarity with software industry trends and metrics.

Ad Hoc Projects: Take ownership of special projects or initiatives that originate from the Executive Office ensuring they are executed efficiently and confidentially.

Experience: Minimum of 3 years of experience supporting C-level executives (CEO Chairman President) in a fast-paced corporate environment preferably within the technology software or IT industry.

Education: Bachelors degree in Business Administration Communications or a related field is preferred.

Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word Excel PowerPoint) and/or Google Workspace. Familiarity with video conferencing platforms (Zoom Teams) and project management software is essential.

Communication Skills: English proficiency Exceptional verbal and written communication skills with the ability to interact professionally with all levels of the organization clients and external partners.

Discretion: Proven ability to handle sensitive information with the utmost confidentiality and professional integrity.