Executive Administrative Assistant ( Construction)

This is a remote position.

Job Type: Full-time 160 hours per month
Schedule: Monday to Friday Central Time. Exact hours to be confirmed during hiring.
Workplace: Remote
Compensation: $1000 to $1200 USD per month
Experience Level: Mid-Senior / Executive Support
Department: Executive Office
Industry: Construction

About the Company
TeamFicient is hiring on behalf of one of our clients a construction company based in Chicago Illinois. Our client is looking for an executive administrative assistant to support its CEO and owner a role that combines high-level administration with the trust and judgment needed to handle sensitive business and personal matters. TeamFicient provides U.S.-managed remote professionals and will oversee your onboarding and ongoing support.

About the Role
Youll work directly alongside the CEO to keep the executive office running smoothly. Youll manage email and communications the calendar and vendor and partner relationships and youll coordinate with internal team members to keep everyday operations on track. Youll be in contact with senior executives vendors and partners so professional communication and sound judgment are essential. This role requires someone who can work independently understand business urgency and take ownership of tasks with minimal supervision.

Responsibilities

• Manage the CEOs email calendar and daily schedule prioritizing time-sensitive items
  

• Handle executive communications with internal leaders vendors clients and partners
  

• Coordinate with internal team members to maintain and sustain everyday business operations
  

• Manage vendor communications including follow-ups scheduling and issue resolution
  

• Research topics gather information and complete tasks from limited instructions
  

• Track action items and follow through on commitments to ensure nothing falls through the cracks
  

• Prepare meeting agendas briefings and summaries as needed
  

• Handle confidential business and personal information with complete discretion
  

• Support special projects and ad hoc requests from the CEO as they arise
  

Requirements

• Proven experience as an executive assistant office manager or similar senior administrative role
  

• Fluent professional English written and spoken for communication with executives vendors and partners
  

• Strong organizational skills and experience managing complex calendars and communications
  

• Ability to work independently with minimal supervision and take initiative on tasks
  

• Resourcefulness with the ability to research and solve problems without constant direction
  

• Fast learner who adapts quickly to new tools processes and industries
  

• High level of trustworthiness and discretion with confidential information
  

• Comfort handling significant responsibility and working under deadlines
  

• Strong judgment and ability to recognize business urgency
  

• Ability to take direction well and adjust priorities as needed
  

• Reliable internet connection a dedicated workspace and a secure computer
  

• Availability to work full-time Monday to Friday during Central Time business hours
  

Preferred

• Experience in construction real estate or another project-based industry
  

• Bilingual with fluency in Spanish or another language
  

• Familiarity with tools such as Microsoft 365 Google Workspace QuickBooks Procore or other construction management software
  

• Experience supporting C-suite executives or business owners