Junior Payroll Specialist

Key responsibilities

Payroll preparation and processing

• Support payroll processing across assigned countries entities and payroll cycles in line with agreed calendars and deadlines.

• Collect payroll inputs from HiBob and business teams including new hires leavers salary changes variable payments benefits deductions leave and other employee changes.

• Extract clean validate and format employee and payroll data from multiple sources into templates required by ADP Celergo and other payroll providers.

• Upload or submit accurate payroll input files and complete pre-processing checks before payroll cut-off dates.

• Review payroll outputs against source data prior periods and agreed control totals; investigate discrepancies and escalate material issues promptly.

• Support off-cycle payments corrections and retroactive adjustments under the direction of the Global Payroll Manager.

• Maintain accurate payroll records checklists trackers and supporting documentation.

Data reconciliation and reporting

• Reconcile payroll inputs and outputs identify variances and maintain clear evidence of completed checks.

• Prepare payroll reports journals funding information and audit support for review by the Global Payroll Manager and Finance.

• Monitor data quality between HR payroll and finance systems and follow up on missing inconsistent or incomplete information.

• Use Excel to organize and analyze large data sets including lookups formulas pivot tables and data validation tools.

• Handle payroll and employee data securely and in accordance with data privacy and confidentiality requirements.

Stakeholder and provider support

• Work with HR Finance managers and external providers to obtain complete and accurate payroll information on time.

• Respond to routine payroll queries clearly and professionally referring complex sensitive or technical matters to the Global Payroll Manager.

• Track outstanding actions with payroll providers and internal teams and support the timely resolution of operational issues.

• Build effective working relationships across countries cultures and time zones.

Processes systems and improvement

• Learn and use HiBob ADP Celergo and other payroll platforms to support day-to-day payroll operations.

• Follow documented payroll processes controls and approval requirements escalating exceptions and potential risks.

• Maintain process notes payroll calendars templates and job aids so activities can be completed consistently.

• Suggest practical improvements to data collection templates controls and workflows to reduce manual effort and improve accuracy.

• Support system testing payroll migrations and process changes as required.

Qualifications :

Experience and qualifications

Essential

• Practical payroll processing or payroll administration experience with a sound understanding of payroll inputs outputs deadlines and reconciliations.

• Strong Excel and data manipulation skills including the ability to extract clean compare validate and format data from multiple sources.

• High level of accuracy numeracy and attention to detail when working with sensitive high-volume data.

• Ability to learn new payroll and HR systems quickly and follow structured processes and controls.

• Strong organizational skills and the ability to manage competing priorities within fixed deadlines.

• Confidence in investigating discrepancies solving operational problems and escalating issues appropriately.

• Clear written and spoken English with the ability to work effectively with international colleagues and providers.

Desirable

• Experience in a multinational shared services or multi-entity environment.

• Experience using ADP Celergo another ADP payroll product HiBob or a comparable HR/payroll platform.

• Experience working with outsourced payroll providers or preparing payroll input files for third-party processing.

• Exposure to payroll-to-finance reconciliations journals funding reports or payroll implementation projects.

• A relevant technical professional or university qualification in payroll accounting finance business administration or human resources

Remote Work :

No

Employment Type :

Full-time