Admin&Facility Manager

Facilities & Workplace Operations

• Lead day-to-day facilities and workplace operations across China offices and the Shanghai laboratory.
• Ensure a safe compliant and productive working environment for all associates and visitors.
• Develop and maintain operational standards SOPs and service level agreements (SLAs).
• Drive workplace utilization optimization and support flexible working strategies.
• Manage office moves expansions consolidations and workplace change initiatives.
• Partner with EHS leaders to ensure facility operations comply with Cytiva standards and local regulations.
• Serve as site security focal point and manage security services provided by vendors.

Integrated Facilities Management

• Establish governance processes KPIs and regular performance reviews with IFM vendor.
• Monitor service delivery performance against contractual commitments and business expectations.
• Lead escalation management and resolution of operational issues.
• Identify opportunities to improve efficiency service quality and cost effectiveness through the IFM model.

Office Administration

• Ensure smooth operation of office administration services including reception employee services company events visitor management workplace amenities and office policies.
• Continuously enhance employee experience through service improvements and workplace initiatives.
• Maintain effective governance for office administration processes.

Cost Management & Procurement

• Develop and manage facilities and administration budgets.
• Drive continuous cost optimization initiatives while maintaining service quality.
• Identify opportunities for cost avoidance and operational efficiency improvements.
• Monitor service provider expenditures and performance.
• Support lease renewals negotiations and real estate portfolio management activities in partnership with regional stakeholders

Qualifications Required

• Bachelors degree in Business Administration Facilities Management Engineering Real Estate Hospitality Management or related field.
• 8 years of experience in facilities management workplace services office administration or corporate real estate.
• Strong vendor management and contract governance experience.
• Experience in budget planning and cost control.
• Strong stakeholder management and influencing skills.
• Fluent in both English and Mandarin.

Join our winning team today. Together well accelerate the real-life impact of tomorrows science and technology. We partner with customers across the globe to help them solve their most complex challenges architecting solutions that bring the power of science to life.

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