Workplace Experience Specialist

Clio is the global leader in legal AI technology empowering legal professionals and law firms of every size to work smarter faster and more securely.

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

We are currently seeking a Workplace Experience Specialist to join our Workplace Experience team. This is a full-time in-office position for candidates who live in the Toronto area only.

This role reports directly to the Toronto Office Manager and is part of the global Workplace Experience (WX) team. The WX team works closely to manage Clio spaces design solutions to facility concerns learn and share knowledge and to create a truly unique workplace experience for addition the Workplace team also provides operational support to employee events and People programs working collaboratively with the People department functions as well as cross-functional teams.

This role will be solely office-based and will also be directly involved in supporting employee events and programs in your local office and community. Most importantly in this role you are a key support for all employees in the region championing #TeamClio values supporting business priorities and facilitating an exceptional and uniquely local workplace experience.

• Front office management and reception including visitor and employee sign-in and access systems mail management and all other shipping/receiving

• Orienting employees and guests to the space through conducting site tours and wayfinding

• Maintenance of office space ensuring they are well-stocked clean and welcoming; including light cleaning of communal spaces

• Identify facility deficiencies coordinate repairs and track deficiency status

• Maintenance of facility completing regular facility inspections keeping up-to-date facility inspection records and coordination with building services for repairs and maintenance

• Act as the local contact for planning and coordination of onsite design-build projectsrenovations and office relocations as needed

• Planning coordination communication and hosting of internal and external events including company meetings monthly mixers holiday parties and team socials/on-sites

• Maintain workplace policies and procedures to ensure compliance with local and federalregulations

• Collaborate with cross-functional teams including People IT and OCEO to ensure workplace policies and programs are executed and aligned with business objectives

• Regular facility inspections to ensure all mechanical electrical and structural systems are operational

• Oversight of the physical security of Clios office ensuring secured systems are operational site access badges are managed and liaising IT/Security team as needed

• Sit on the Global H&S Committee and assist with H&S investigations as needed

• Assist with workplace technology systems including AV equipment video conferencing systems and space operations software

• Manage vendor relationships for F&B socials and office supplies

• Tracking and processing workplace experience expenses through internal software programs

• Collect and analyze data to measure the effectiveness of workplace experience programs and recommend improvements

• Employee Experience projects as required

• 2 years of experience in office administration or facility coordinator within a corporate office environment

• 1 years experience coordinating in-office and/or virtual events

• OHS First Aid level 2

• Demonstrated interest in elevating your craft using AI

• Experience with Slack Confluence Asana and Google Drive

• Food Safety level 1 certification

What you will find here:

Compensation is one of the main components of Clios Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive equitable salary with top-tier health benefits dental and vision insurance

• Hybrid work environment with expectation for local Clions (Vancouver Calgary Toronto Dublin London New York City and Sydney) to be in office min. twice per week.

• Flexible time off policy with an encouraged 20 days off per year.

• $2000 annual counseling benefit

• RRSP matching and RESP contribution

• Clioversary recognition program with special acknowledgement at 3 5 7 and 10 years

*Our salary bands are designed to reflect the range of skills and experience needed for the position and to allow room for growth at Clio. For experienced individuals we typically hire at or around the midpoint of the band. The top portion of the salary band is reserved for employees who demonstrate sustained high performance and impact at Clio. Those who are new to the role may join below the midpoint and develop their skills over time. The final offer amount for this role will be dependent on geographical region applicable experience and skillset of the candidate.

Diversity Inclusion Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves and are united by our mission. We are dedicated todiversity equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included valued and enabled to do the best work of their careers wherever they choose to log in from. We believe that different perspectives skills backgrounds and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation please let us know and we will work with you to meet your needs.

Learn more about our culture at a Human and High Performing AI company meaning we use artificial intelligence to improve all of our recruitment AI helps us streamline the process for greater efficiency. However weve built our systems to ensure that a human always reviews AI-generated output and we never make automated hiring decisions.

Disclaimer: We only communicate with candidates through official @ email addresses.