Vehicle and Transport Coordinator

Working directly with a private family ownership group the Vehicle & Transportation Coordinator will be responsible for the day-to-day care maintenance and coordination of the familys vehicles as well as providing safe and reliable transportation for family members when needed.

The ideal candidate is organized dependable and hands-on with a strong attention to detail and pride in keeping vehicles clean safe well-maintained and ready when needed.
The role includes scheduling and coordinating vehicle maintenance and repairs taking vehicles to and from service providers keeping maintenance records and handling regular washing detailing fueling and other vehicle-related tasks. The position will also involve driving family members as requested.

Discretion professionalism and reliability are important in this role. The successful candidate should be comfortable working with high-value vehicles and have an impeccable driving record.

Your contributions to the team:

Vehicle Maintenance & Coordination

• Coordinate and schedule routine vehicle maintenance inspections seasonal servicing and repairs.
• Monitor vehicle maintenance schedules and proactively identify upcoming service requirements.
• Coordinate with dealerships mechanics tire shops and other service providers.
• Drive vehicles to and from maintenance repair inspection and other appointments.
• Track the status of vehicle repairs and maintenance and communicate updates as required.
• Maintain accurate records of vehicle maintenance repairs service history and related expenses.
• Monitor vehicle condition and report any mechanical cosmetic safety or maintenance concerns.
• Ensure vehicles are appropriately fueled and ready for use.
• Assist with sourcing quotes and coordinating vehicle-related purchases and services.

• Maintain vehicles in a consistently clean and presentable condition.
• Regularly wash vacuum clean and detail vehicles both internally and externally.
• Ensure vehicle interiors are appropriately stocked with required supplies and kept organized to the owners specifications.
• Ensure vehicles are prepared in advance of family use travel events or special occasions.

• Provide safe professional and reliable transportation to family members as requested.
• Drive family members to appointments meetings events airports residences and other destinations as required.
• Maintain a high level of professionalism courtesy and discretion while transporting family members.
• Plan routes and allow appropriate travel time based on traffic weather and scheduling requirements.
• Adapt to changes in transportation requirements and schedules as needed.
• Assist with loading and unloading personal belongings luggage or other items when appropriate.

• Maintain current records for vehicle registrations insurance service requirements and other relevant documentation.
• Track vehicle-related expenses and submit invoices receipts and documentation as required.
• Maintain an up-to-date inventory of vehicle keys equipment emergency supplies and accessories.
• Communicate proactively regarding upcoming maintenance vehicle availability or issues that may affect family schedules.
• Manage and execute daily errands including shopping deliveries returns and vendor coordination.
• Liaise with household staff service providers and external vendors as needed.
• Other administrative duties as assigned.

• 2 plus years of experience in a driving vehicle services fleet coordination automotive household management concierge or similar service-oriented role.
• Experience working in a role that required high level or coordination schedule management and communication.
• Experience detailing vehicles.
• Previous experience working with high-net-worth individuals private households family offices executive clients or other high-discretion environments is considered an asset.
• Experience coordinating maintenance and repairs is strongly preferred.
• Experience providing professional driving services is preferred.
• Ability to maintain accurate digital and/or physical vehicle records.
• Strong verbal and written communication skills.
• Proficient with MS Office Suite
• Understanding of safe driving practices and applicable road and traffic regulations.
• Familiarity with luxury or specialty vehicles is considered an asset.
• Demonstrated reliability punctuality sound judgment and attention to detail.
• Ability to work flexible hours and adapt to changing family schedules and transportation requirements.
• Ability to maintain strict confidentiality and discretion regarding family members schedules residences activities and personal information.
• Valid Class 5 drivers licence with a clean driving record.

• Employer paid extended health vision and dental coverage (including family)
• Employee and Family Assistance Program
• Employee Referral Program
• Yearly health and wellness benefit
• RPP eligibility after 1 year
• Employee recognition program
• In-house professional development opportunities

Why Broadstreet

Broadstreet Properties Ltd. is a family owned and operated property management company partnered with Seymour Pacific Developments that manage multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe dignified and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race colour religion sexual orientation gender identity or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.

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