Subcontractor Administrator

• Establish and maintain comprehensive project contact lists for all Subcontractors.
• Preparation of prime contracts subcontracts and submittals.
• Coordinate project start up documentation.
• Communicate effectively with Owners Owners representatives and Subcontractors.
• Obtain and maintain the most current WSIB documentation if required.
• Request update and follow up on all necessary documentation for compliance such as signed agreements.
• Send fully executed agreements to Subcontractor requesting documentation as per compliance requirements such as: Form 1000 Safety Mitigation Form COI request WSIB Bond Waivers SDI enrollment Performance & Labour Bonds.
• Forward contract agreements to the Subcontractor for final signature.
• Share signed contract agreements with PM & VP for final signature.
• Upload executed documents and ensure records are up-to-date.
• Support timely processing and tracking of Subcontractor invoices
• Periodically source standard construction material or services by reviewing incoming purchase requisitions identifying potential Vendors preparing and issuing RFQs evaluating quotations negotiating when necessary documenting Vendor selection and issuing purchase orders.
• Provide other administrative office support as required.

• A Supply Chain or business-related diploma or degree or a professional designation is considered an asset
• Strong understanding of procurement processes and the ability to communicate effectively with Vendors.
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities capable of handling pressure and challenges.
• Ability to work within tight deadlines and prioritization of work to achieve them.
• Excellent attention to detail and organizational skills.
• Highly developed interpersonal and communication skills.
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging fast paced environment.
• Strong Excel skills.
• Able to work well with others in a team environment and contribute to the administrative team in an efficient effective and positive manner.
• Eligible for security clearance.

The greatest achievements in history are borne from the greatness within people where human potential meets vision and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years the impact of our team is etched deeply within the core of our legacy. Beyond Bird this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on to the energy and resources that keep us moving - we are powering our communities and shaping Canadas skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever and we are looking for those who seek to redefine their story.

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement learning and leadership.

We speak and act with integrity clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

Success is a team effort. Our inclusive workplace enables our combined expertise humility and creativity to unlock our greater potential.

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

Rooted in a solid foundation we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird we value Diversity Equity and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen learn and take action in our commitment to building progress in our organization and the industry as a whole. Cultivating an environment where all employees feel included seen and have a sense of belonging is core to Birds culture. We commit to proactively employing a workforce that reflects the communities in which we work fostering an environment of continuous learning and never compromising on our values.