SOCAN Awards Event Assistant

Were Hiring!SOCAN Awards Events AssistantMontréal TYPE: Full-Time Contract (November 2026 May 2027)HIRING RANGE: $25-27/hourREASON FOR HIRING: New RoleWORK MODEL: HybridLANGUAGE: Bilingual (English and French) WHO WE ARESOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200000 songwriters composers and music publishers. Through licensing global royalty collection and advocacy we help creators to keep making the music that entertains moves and inspires usOUR COMMITMENT TO DIVERSITY EQUITY INCLUSION AND ANTI-RACISM SOCAN thrives with a variety of viewpoints identities and backgrounds and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles regardless of gender identity gender expression ethnicity race age culture sexual orientation religious belief or physical ability. Learn more about SOCANs commitment to Inclusion & WORK WITH USMake a difference by supporting and collaborating with a vibrant and creative communityEnjoy many options for workplace flexibility and work-life balanceGet involved in the rapidly changing creative spaceAdvocate for and empower the creative communityTogether well help music creators earn more income and make a livingWHAT WE OFFER35-hour workweek schedule(possible flexible work options i.e. 4-day work week (position based)Inclusive and collaborative working environmentABOUT THE ROLEReporting to Gala Programming & Partnerships Lead you will be a key member to the Creative team responsible for assisting with various tasks related to the 2027 SOCAN Gala & various Membership Division sponsorships and events. This position reports to the Lead Gala Programming & Partnerships who will be responsible for liaising with the Creative teams the communications and marketing department Membership Management and the stakeholders of the industry. The objective of this position is to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service note:Fluency in both English and French is required for this position as the position requires constant and regular interaction with both French and English-speaking members and YOULL DO / KEY RESPONSIBILITIESAssist in the planning and execution of the 2027 SOCAN Gala to be held on May 9th 2027 of Canadas premier music industry events. The SOCAN Gala must reflect the strategy and vision of SOCAN as an List / Registration:Compile invitation list and maintain content as new information comes inCoordinate email blasts for invitation list and manage Awards inboxTesting for delivery of invites through selected program (example: Paperless Post)Maintain RSVPs on a weekly basis and report statusJuries:Conduct background research and gather supporting information for shortlisted artists across multiple juriesCoordinate jury availability and deliberation sessionsManage and coordinate voting processesWinner Correspondence:Organize hotel rooms travel reimbursement and car service for all winnersConfirm details of winners for the trophy plaque copy and collect requested materials and information (e.g. photos addresses etc.).TrophiesPrepare plaque copy for trophies and proof content upon arrival of the finished awardsVideo / Music Content for Show:Collection of video footage for winners and walk-up music for winners/presenters to provide to the directorCompile a list of all AV materials for license clearancesAdministrationBasic administration details maintenance of scheduling documents reports and invitation listAssist with invoicing and other administrative tasks as neededCoordinate all booking details with the host hotelDouble-check all documents for awards (Example: Pass list Trophy list guestlist)WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCEMinimum of 1 3 years of event experienceBilingual in English and FrenchPast experience in event planningGood understanding of the Quebec music ecosystemStrong skills in time managementExtremely organizedExcellent attention to detail (example: proofing materials for accuracy)CreativeCustomer Service orientedStrong communication skills (eloquent speaking and writing skills)Skills - Excel Word experienced at digital transfer of AV filesCOMPETENCIESSelf-starterAnalytical / Systematic ThinkerResults orientedThoroughService orientedACCESSIBILITY & ACCOMMODATIONSOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at and we will make the necessary accommodations. Applications submitted to this email address will not be EMPLOYMENT OPPORTUNITYSOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race colour religion sex ancestry national origin ethnic origin age disability citizenship veteran status sexual orientation record of offences marital status family status or any other characteristic protected by federal provincial or local law regulation or you dont see yourself fully reflected in every job requirement listed on the posting above we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable inclusive and diverse company and we strongly encourage applicants of all genders ages ethnicities cultures abilities sexual orientations and life experiences to applyHOW TO APPLYIf youre interested in joining us wed love to hear from you: you for your interest in our company; we will be in touch with those candidates we wish to learn more about SOCAN go to . You can also follow us on LinkedIn Twitter Instagram and Facebook (@SOCANmusic/@SOCANmusique).