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Senior Policy Analyst – Policy Modernization & Governance

Upstaff

Job Location:

Saint John's - Canada

Monthly Salary: Not provided by the employer

Experience Required: 5years

Posted: 15 October 2026 (11 hours ago)

Application Deadline: 12 January 2027

Vacancies: 1 Vacancy

Job Summary

Policy Analyst

Client: Office of the Chief Information Officer (OCIO) Government of Newfoundland and Labrador

Location: St. Johns Newfoundland and Labrador OCIO Headquarters 40 Higgins Line

Work Arrangement: Hybrid combination of onsite and remote work as directed

Contract Duration: October 26 2026 March 31 2027 with potential extension

Work Schedule: 35 hours per week 100% allocation

Position Overview

The Office of the Chief Information Officer (OCIO) Government of Newfoundland and Labrador is seeking an experienced Policy Analyst to support a major Policy Modernization Initiative within the Corporate and Strategic Services Branch. The successful candidate will advance existing policy modernization activities from their current stage through policy research analysis development stakeholder consultation governance review approval implementation planning and project closeout.

Foundational work including governance frameworks policy templates draft policies dashboards and project tracking tools has already been completed. The Policy Analyst will build on these established resources to finalize outstanding policy instruments strengthen governance documentation coordinate stakeholder reviews and support executive decision-making and implementation.

The ideal candidate will have strong experience in government policy analysis and development policy and governance documentation executive briefing materials stakeholder engagement change management and project controls. The candidate must be capable of producing clear evidence-based practical and implementation-ready policy documents that meet government governance and approval requirements.

Key Responsibilities

1. Policy Inventory Prioritization and Work Planning

Review the existing policy modernization framework policy inventory governance model templates draft policy instruments dashboards decision logs and project plans.
Assess the status scope dependencies priorities and approval pathways for outstanding policies standards procedures guidelines and supporting governance documents.
Develop and maintain a detailed work plan with deliverables milestones dependencies consultation requirements and decisions needed to complete the assignment by March 31 2027.
Identify gaps duplication inconsistencies outdated requirements and opportunities to consolidate revise or retire existing policy instruments.
Monitor progress against milestones and proactively identify risks to timely completion.

2. Policy Research Analysis and Development

Conduct legislative regulatory jurisdictional policy and leading-practice research to inform policy development and modernization.
Analyze existing policies governance arrangements operational practices and applicable requirements to identify improvement opportunities.
Assess policy implications relating to governance privacy information security information management legal requirements financial impacts human resources operational feasibility and service delivery as applicable.
Develop refine and modernize government policies standards procedures guidelines governance frameworks roles and responsibilities definitions compliance requirements exception processes and supporting tools.
Develop evidence-based policy options assess alternatives identify risks and impacts and formulate clear recommendations.
Ensure policy documents are internally consistent practical to implement aligned with approved OCIO policy frameworks and templates and appropriate for their intended audiences.
Maintain traceability between research findings stakeholder feedback policy analysis decisions revisions and final policy wording.

3. Documentation Governance and Quality Assurance

Develop review revise and finalize policy and governance documentation in accordance with established government standards and approval processes.
Apply policy templates document control procedures version management decision logs approval records document registers and designated document repositories.
Coordinate policy quality assurance reviews and ensure documents incorporate stakeholder feedback and approved revisions.
Maintain accurate records of research consultation decisions approvals outstanding issues and document changes.
Prepare publication-ready policy documents and ensure completed materials meet established quality consistency and governance requirements.
Support the maintenance and improvement of policy governance frameworks approval workflows and associated documentation.

4. Executive Briefings and Approval Submissions

Prepare executive briefing notes decision notes presentations approval packages Treasury Board submission materials and other senior-level decision documents as required.
Develop clear policy rationales options analyses recommendations supporting evidence implementation considerations cost implications risks and anticipated impacts.
Present policy analysis recommendations risks and implementation considerations to senior leadership and governance committees as required.
Coordinate review cycles consolidate feedback incorporate approved changes and track outstanding approvals and decisions.
Ensure executive and approval materials are accurate concise evidence-based and aligned with government decision-making requirements.

5. Stakeholder Engagement and Consultation

Plan and facilitate stakeholder interviews workshops working sessions policy consultations working groups and document reviews.
Collaborate with OCIO subject matter experts policy owners operational teams technical teams and other internal and external stakeholders.
Prepare consultation plans agendas discussion materials review documents and feedback templates.
Gather document analyze and validate stakeholder input to ensure policy requirements are practical complete and operationally feasible.
Reconcile conflicting stakeholder perspectives competing requirements and dependencies; identify and escalate unresolved policy conflicts significant risks and matters requiring executive direction.
Consider legal privacy security technology operational financial and governance implications when validating proposed policy content.
Maintain documented consultation records comment dispositions decision histories and approval trails.

6. Policy Implementation Communications and Change Management

Develop implementation communication transition and change management plans for approved policy instruments.
Identify stakeholder groups communication channels key messages implementation sequencing accountabilities training and awareness needs and completion measures.
Prepare implementation support materials including frequently asked questions (FAQs) guidance documents checklists templates process maps compliance tools and presentations.
Assess change impacts stakeholder readiness implementation dependencies compliance considerations and adoption risks.
Support policy review revision approval communication and adoption activities to ensure new or modernized policies can be implemented effectively.
Coordinate implementation activities with policy owners subject matter experts operational teams and leadership.

7. Project Controls Reporting and Closeout

Maintain and update project dashboards work plans schedules action logs issue and risk logs decision logs document registers and deliverable trackers.
Prepare regular status reports identifying completed work upcoming milestones outstanding approvals dependencies decisions required risks and corrective actions.
Monitor progress against the March 31 2027 completion target and communicate potential schedule or delivery issues to leadership.
Maintain organized project records research materials consultation documentation and approved policy instruments within designated repositories.
Prepare a final status report handover package and knowledge transfer materials.
Conduct a knowledge transfer session with the designated OCIO team before the end of the assignment.

Requirements

Mandatory Qualifications and Experience

Education

Completion of a three-year or longer post-secondary program in Public Administration Political Science Business Communications Information Management Information Technology or a related field.
Candidates must identify the institution credential field of study and year of completion.
The educational background must be relevant to policy analysis governance public administration information management or the requirements of the assignment.

Policy Analysis and Work Experience

Minimum five (5) years of directly relevant professional experience in policy analysis policy development governance or a related field.
Demonstrated experience conducting policy research analyzing issues developing policy options preparing recommendations drafting policy documents consulting stakeholders coordinating approvals and supporting implementation.
Experience preparing and finalizing policy instruments within government public-sector regulated or comparable governance environments.
At least two recent examples from the last three years demonstrating successful experience as a Policy Analyst or in an equivalent role.
Ability to provide project-specific details including organization project or initiative dates role allocation scope deliverables stakeholders governance environment outcomes and individual contributions.
Ability to identify a client or project contact who can verify previous work where permitted.

Policy Documentation and Governance

Demonstrated experience developing reviewing modernizing or implementing policies standards directives procedures guidelines legislative frameworks or governance documentation.
Experience conducting jurisdictional reviews legislative and regulatory research evidence assessment gap analysis options analysis and recommendation development.
Experience using policy templates version control document registers decision logs approval records and document repositories.
Ability to ensure policy documents are clear consistent evidence-based actionable and aligned with organizational governance requirements.

Executive Briefings and Approval Materials

Demonstrated experience preparing executive briefings briefing notes decision notes presentations approval packages Treasury Board submissions or comparable senior-level decision materials.
Ability to develop policy rationales options recommendations cost or impact assessments risk analyses implementation considerations and supporting evidence.
Experience coordinating executive reviews incorporating feedback and tracking approvals and decisions.

Stakeholder Engagement and Collaboration

Demonstrated experience collaborating with subject matter experts policy owners operational teams technical specialists and senior stakeholders to research analyze draft validate and finalize policy content.
Experience planning or facilitating workshops interviews consultations working groups document reviews and executive review sessions.
Ability to consolidate stakeholder comments resolve conflicting input document comment dispositions manage revisions and escalate unresolved issues.
Strong written and verbal communication skills including the ability to tailor materials for technical operational policy and executive audiences.

Implementation Change Management and Project Controls

Demonstrated experience developing policy implementation plans communication plans transition plans training or awareness materials and compliance support tools.
Experience maintaining project dashboards work plans schedules status reports deliverable trackers decision logs and risk and issue logs.
Ability to monitor milestones dependencies outstanding approvals implementation risks and deliverable completion.
Experience preparing project closeout documentation handover packages and knowledge transfer materials.

Key Deliverables

Reviewed policy inventory and prioritized modernization work plan.
Completed draft and final policy instruments including assigned standards procedures guidelines and governance documents.
Policy research jurisdictional review gap analysis options analysis and documented recommendations.
Consultation plans stakeholder feedback records issue analyses and decision logs.
Executive briefings approval packages and Treasury Board submission support where required.
Policy communications implementation and change management plans and supporting guidance materials.
Updated project dashboards schedules action logs risk and issue logs decision logs and document registers.
Final status report complete handover package organized project records and knowledge transfer session.

Performance Expectations

Deliver high-quality accurate evidence-based policy documents that meet OCIO templates and governance requirements.
Incorporate documented review comments and obtain required approvals or formally transition materials for approval.
Maintain complete and traceable consultation decision revision and approval records.
Provide transparent progress reporting and proactively escalate risks dependencies and decisions requiring leadership attention.
Complete all assigned deliverables and knowledge transfer activities within the engagement period.

Work Location and Availability

The role is based in St. Johns Newfoundland and Labrador with a combination of onsite and remote work as directed by OCIO.
The resource must be available for a 100% allocation of 35 hours per week.
The anticipated start date is October 26 2026 with the assignment scheduled to end March 31 2027 subject to potential extension.
The resource must provide a two-week notice period in the event of early termination as specified in the requisition.

Submission Requirements

Interested candidates must provide:

An updated resume demonstrating the required education minimum five years of directly relevant experience and the mandatory policy analysis governance documentation executive support stakeholder engagement and implementation capabilities.
A completed OCIO Policy Analyst Qualification Matrix with specific evidence-based examples for every qualification.
At least two relevant Policy Analyst or equivalent assignments from the last three years.
Project descriptions identifying the organization project purpose and scope dates candidates role duration of involvement percentage allocation responsibilities deliverables stakeholders outcomes and verifiable project contacts where permitted.
Detailed examples of policy documents developed or modernized executive or approval materials prepared consultation activities undertaken and implementation or project controls maintained.

Required Skills:

Minimum five (5) years of directly relevant professional experience in policy analysis policy development governance or a related field. Demonstrated experience conducting policy research analyzing issues developing policy options preparing recommendations drafting policy documents consulting stakeholders coordinating approvals and supporting implementation. Experience preparing and finalizing policy instruments within government public-sector regulated or comparable governance environments. At least two recent examples from the last three years demonstrating successful experience as a Policy Analyst or in an equivalent role. Ability to provide project-specific details including organization project or initiative dates role allocation scope deliverables stakeholders governance environment outcomes and individual contributions. Ability to identify a client or project contact who can verify previous work where permitted. Policy Documentation and Governance Demonstrated experience developing reviewing modernizing or implementing policies standards directives procedures guidelines legislative frameworks or governance documentation. Experience conducting jurisdictional reviews legislative and regulatory research evidence assessment gap analysis options analysis and recommendation development. Experience using policy templates version control document registers decision logs approval records and document repositories. Ability to ensure policy documents are clear consistent evidence-based actionable and aligned with organizational governance requirements. Executive Briefings and Approval Materials Demonstrated experience preparing executive briefings briefing notes decision notes presentations approval packages Treasury Board submissions or comparable senior-level decision materials. Ability to develop policy rationales options recommendations cost or impact assessments risk analyses implementation considerations and supporting evidence. Experience coordinating executive reviews incorporating feedback and tracking approvals and decisions. Stakeholder Engagement and Collaboration Demonstrated experience collaborating with subject matter experts policy owners operational teams technical specialists and senior stakeholders to research analyze draft validate and finalize policy content. Experience planning or facilitating workshops interviews consultations working groups document reviews and executive review sessions. Ability to consolidate stakeholder comments resolve conflicting input document comment dispositions manage revisions and escalate unresolved issues. Strong written and verbal communication skills including the ability to tailor materials for technical operational policy and executive audiences.

Required Education:

EducationCompletion of a three-year or longer post-secondary program in Public Administration Political Science Business Communications Information Management Information Technology or a related must identify the institution credential field of study and year of educational background must be relevant to policy analysis governance public administration information management or the requirements of the assignment.

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