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Senior Business Analyst – Procurement Writer
Job Location:
Monthly Salary:
Posted:
15 October 2026 (16 hours ago)
Posted:
Application Deadline:
12 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Client: Central Agencies Cluster Government of Ontario
Ministry: Ministry of Treasury Board Secretariat
Location: 222 Jarvis Street Toronto Ontario
Work Arrangement: 100% Onsite 5 Days per Week
Contract Duration: November 9 2026 August 26 2027
Estimated Duration: 200 Business Days
Daily Hours: 7.25 hours per day Monday to Friday
Security Clearance: CRJMC
Submission Deadline: October 15 2026 at 12:00 PM EST
Submission Limit: 1 Candidate
Position Overview
The Government of Ontario is seeking an experienced Senior Business Analyst / Procurement Writer to support the development review and delivery of high-quality public-sector procurement documents including Requests for Bids (RFBs) procurement strategies Statements of Work (SOWs) and related contractual documentation.
The successful candidate will combine advanced writing and communication skills with strong public-sector procurement knowledge contract documentation expertise stakeholder engagement and project management capabilities. The role requires the ability to translate complex technical business and legal information into clear concise accurate and accessible procurement documents that support transparent fair open and successful procurement outcomes.
The candidate will work closely with project teams subject matter experts (SMEs) procurement professionals legal and technical stakeholders and senior management to define business objectives clarify scope and requirements identify procurement risks and ensure documentation aligns with Ontario Public Service (OPS) procurement processes and applicable standards.
This position requires working onsite five days per week at 222 Jarvis Street Toronto.
Key Responsibilities
1. Procurement Documentation and RFB Development
- Review initial Requests for Bids (RFBs) and procurement document packages and lead their continued development drafting editing and refinement.
- Incorporate feedback from project teams and stakeholders and complete required updates to RFB documents within established timelines.
- Develop review and maintain procurement strategies scope statements business objectives requirements deliverables and supporting briefing materials.
- Ensure procurement documents clearly communicate the intended scope business needs technical requirements evaluation criteria timelines deliverables and expected outcomes.
- Review documents for structure clarity consistency completeness technical accuracy and alignment with business objectives.
- Provide advice and recommendations on Statements of Work (SOWs) contractual documentation and procurement approaches.
- Assist with contract award activities including preparation of draft Forms of Agreement (FOAs) and support successful vendor onboarding when required.
2. Advanced Writing Editing and Communication
- Translate complex technical business procurement and legal information into clear concise accurate and easy-to-understand language.
- Prepare persuasive well-structured procurement documents executive summaries tender documentation briefing notes and other supporting materials.
- Edit and proofread documentation to ensure accuracy consistency completeness and adherence to established guidelines.
- Ensure RFBs and related documents accurately reflect technical specifications business requirements contractual terms and procurement objectives.
- Apply plain-language writing inclusive communication and user-centred content principles.
- Ensure written materials communicate requirements effectively to potential vendors and minimize ambiguity or misinterpretation.
- Demonstrate exceptional attention to detail and maintain high-quality documentation throughout the procurement lifecycle.
3. Public-Sector Procurement and Contractual Knowledge
- Apply knowledge of OPS public-sector procurement processes policies standards best practices tools methodologies and approaches.
- Ensure procurement activities follow established client procurement processes and applicable requirements.
- Apply knowledge of contractual terms conditions contract law principles and procurement documentation requirements.
- Ensure procurement documents support transparent fair open and consistent procurement practices.
- Incorporate recommendations and guidance from the clients independent Fairness Commissioner to support procurement fairness and integrity.
- Identify potential barriers to vendor participation and recommend approaches that encourage appropriate vendor competition.
- Research market capabilities industry trends available vendors comparable procurements across other organizations and jurisdictions and applicable service and pricing models.
- Develop and assess procurement options outlining their implications benefits risks and suitability for achieving business objectives.
- Identify critical success factors and ensure procurement documentation supports successful business outcomes.
4. Requirements Gathering and Stakeholder Facilitation
- Collaborate with project teams and subject matter experts to gather validate and document business operational technical and procurement requirements.
- Facilitate the development of clear scope statements business objectives requirements and deliverables.
- Gather information from multiple sources and document the information collected including its source and the individuals or stakeholders who provided it.
- Facilitate document review sessions consensus meetings stakeholder consultations and approval processes.
- Coordinate feedback and ensure all required revisions are incorporated accurately and on time.
- Provide knowledge transfer coaching advice and facilitation to client resources throughout the project.
- Advise stakeholders on procurement leading practices and methodologies that may extend beyond the current OPS procurement lifecycle.
- Participate in meetings with senior management and provide clear timely updates on progress issues risks and deliverables.
5. Project Management Risk Management and Quality Assurance
- Manage multiple procurement deliverables competing priorities and deadlines without compromising quality.
- Maintain detailed work plans deliverable schedules documentation records and progress updates.
- Identify procurement issues dependencies risks and potential obstacles throughout the procurement and evaluation processes.
- Develop risk mitigation strategies and provide recommendations to address risks associated with procurement approaches documentation vendor participation and evaluation.
- Ensure procurement documents are complete accurate consistent and ready for stakeholder review and approval.
- Monitor deliverable timelines and coordinate with stakeholders to resolve outstanding issues promptly.
- Support the evaluation process by identifying risks and recommending mitigation measures.
- Maintain professional judgment political acuity discretion and effective relationship management when working on sensitive procurement initiatives.
Requirements
Mandatory Skills and Qualifications
A. Advanced Writing and Communication Skills 40%
- Demonstrated expertise in advanced business writing procurement writing editing and proofreading.
- Ability to simplify complex technical business and legal information into clear concise plain-language documentation.
- Experience developing persuasive and well-structured tender documents RFBs/RFPs executive summaries briefing materials and supporting documentation.
- Strong technical writing accuracy with the ability to ensure procurement documents align with technical specifications business requirements and contractual obligations.
- Exceptional attention to detail and the ability to produce error-free consistent professional documentation.
- Ability to communicate procurement requirements clearly to vendors project teams senior management and other stakeholders.
B. Technical Procurement Knowledge 30%
- Strong knowledge of public-sector procurement processes specifically Ontario Public Service (OPS) procurement.
- Experience developing reviewing and refining RFB/RFP packages and associated procurement documentation.
- Knowledge of procurement best practices tendering processes procurement strategies and vendor participation considerations.
- Understanding of contractual terms conditions contract law principles and their application to procurement documents.
- Experience supporting the development of SOWs scope statements business objectives requirements deliverables and draft Forms of Agreement.
- Ability to identify procurement risks assess vendor market conditions evaluate procurement options and recommend appropriate mitigation strategies.
- Understanding of transparent fair open and consistent procurement practices including consideration of independent fairness guidance.
C. Project Management and Organizational Skills 20%
- Demonstrated ability to manage multiple assignments deliverables priorities and deadlines simultaneously.
- Strong time management planning organization and coordination skills.
- Experience gathering validating and documenting information from multiple sources and subject matter experts.
- Ability to maintain accurate records of information sources contributors decisions revisions and approvals.
- Proven ability to manage deliverable timelines and complete documentation within established schedules.
- Experience coordinating document reviews incorporating stakeholder feedback and maintaining quality throughout the development process.
- Strong analytical problem-solving risk identification and mitigation planning capabilities.
D. Interpersonal and Stakeholder Management Skills 10%
- Excellent collaboration and relationship management skills across multidisciplinary teams.
- Ability to engage effectively with subject matter experts procurement professionals project teams senior management and other stakeholders.
- Experience facilitating meetings consensus-building sessions document reviews and approvals.
- Ability to provide timely and accurate progress updates to executives and project stakeholders.
- Strong negotiation consultation coaching knowledge-transfer and facilitation skills.
- Demonstrated political acuity discretion and professionalism when handling sensitive projects and procurement matters.
Additional Relevant Experience and Knowledge
Candidates should also demonstrate relevant experience or knowledge in the following areas where applicable to the assignment:
- Government digital service delivery policies standards and legislation including the Digital Service Standard and the Simpler Faster Better Services Act.
- Content strategy inclusive writing plain-language content and user-centred design.
- Search engine optimization (SEO) information architecture content auditing and content evaluation.
- Journey mapping user stories personas user research content testing wireframing and prototyping.
- Accessibility standards including AODA and WCAG 2.0 AA and French Language Services Act (FLSA) requirements.
- Digital content development for public-facing services mobile applications and .
- Agile product development environments and collaboration tools such as Miro Figma Jamboard and Mural.
- Analysis of analytics stakeholder feedback and user research findings to improve service delivery.
- Familiarity with market research industry trends comparable procurements vendor capabilities and service and pricing models.
Work Location and Availability Requirements
- Work location: 222 Jarvis Street Toronto Ontario.
- Onsite requirement: Five days per week; remote or hybrid work is not offered for this assignment.
- Working hours: 7.25 hours per day Monday to Friday within standard working hours of 8:00 AM to 5:00 PM excluding lunch.
- Contract period: November 9 2026 to August 26 2027.
- Security: CRJMC clearance level.
- Submission restriction: Only one candidate may be submitted for this requisition.
Ideal Candidate Profile
The ideal candidate is a highly detail-oriented Senior Business Analyst / Procurement Writer with proven experience producing complex procurement documentation within a public-sector environment preferably the Ontario Public Service. The candidate will possess exceptional writing and editing skills strong knowledge of OPS procurement practices and contractual documentation and the ability to facilitate requirements gathering stakeholder reviews risk assessments and procurement approvals.
Candidates must be comfortable managing multiple deadlines advising senior stakeholders incorporating feedback from diverse teams and delivering accurate transparent and well-structured procurement documents. Experience with government digital content standards accessibility inclusive writing and user-centred design will be an additional advantage.
Important: Candidates must be available to work onsite five days per week in downtown Toronto and should be able to demonstrate strong alignment with the four weighted evaluation categories: Advanced Writing and Communication (40%) Technical Procurement Knowledge (30%) Project Management and Organizational Skills (20%) and Interpersonal Skills (10%).
Required Skills:
Advanced Business Writing Procurement Writing Editing and Proofreading Public-Sector Procurement Ontario Public Service (OPS) Procurement Processes RFB/RFP Development Procurement Strategies Statement of Work (SOW) Contractual Documentation Forms of Agreement (FOA) Contract Law Principles Tendering Processes Plain-Language Writing Technical Writing Requirements Gathering Business Requirements Analysis Scope Statements Stakeholder Consultation Vendor Market Research Procurement Risk Assessment Risk Mitigation Project Management Deliverable Management Quality Assurance Document Review and Approval Records Management Executive Briefings Stakeholder Facilitation Consensus Building Negotiation Knowledge Transfer Political Acuity AODA WCAG 2.0 AA Inclusive Content User-Centred Design.
Required Education:
Suggested educational background: University degree or college diploma in Business Administration Business Analysis Procurement Public Administration Communications English Technical Writing or a related discipline.
