Receptionist

Job Title

Receptionist

Job Description Summary

This position embodies an exceptional customer service experience to the client/colleague/end user in a corporate environment for a global professional services firm. Engage at the appropriate level to support contracted service lines to include Reception duties mail print (MFD troubleshooting and maintenance) hospitality facilities escorting guest/vendors and audio/visual support. Pick up and deliver copy jobs mail and packages.

Job Description

Essential Responsibilities:

Perform all Reception duties required at the main office entrance.

Delivery and pick up USPS and accountable mail (Fed Ex UPS DHL messenger and other incoming packages throughout floors to and from mailroom-Deliver print work as needed

Process all outgoing USPS and accountable mail.

Keep inventory of all supplies in mail areas-includes USPS and accountable mail.

Assist and notify end users of mail and shipping protocols.

Audit and update mail lists as needed.

Support confidential document shredding in accordance with stated policy.

Arrange and maintain conference rooms for meetings lunches and various events.

Maintain inventory of all office supplies (general supplies paper toner etc.)

Prepare large volume print requests and finishing to colleague specifications.

Quality checks all print work to ensure accuracy.

Use of high speed MFDs (multi-function devices)

Monitor office for facilities related issues such as lights outages carpet stains wall damage etc. and report accordingly.

Ensure pantries have adequate supplies and replenish as needed.

Maintain pantry equipment Coffee machine ice and water machines.

Post client signage as requested in designated areas.

Clean and make ready workstations/offices for new hires.

Arrange conference rooms as needed for meetings to include beverage and food set-ups.

Collect glass and dishware load wash and return items to designated floor locations.

Order vending machine supplies as needed.

Clean out refrigerators and microwaves weekly or as needed.

First level audio/visual equipment check prior to scheduled meeting time utilize established checklist.

Report issues with audio/visual equipment to ensure quick resolution.

Work overtime as needed to assist with special projects.

Greet all client employees candidates visitors and customers.

Reinforce clients badge policy by having all client employees that do not have their access badge to sign in before buzzing them through; additionally ensure that all clients visitors and contractors sign in show proper ID if needed and are assigned a visitors badge.

Contact client employees to announce their visitors so they can be escorted to the proper person/location.

Advise visitor which conference room they will be in.

Provide directions to and from the client campus when needed.

Answer phones and direct all calls accordingly.

Must assist in supporting all service lines in addition to primary role.

All duties as assigned

AAP/EEO Statement:

C&W provides equal employment opportunity to all individuals regardless of their race color creed religion gender age sexual orientation national origin disability veteran status or any other characteristic protected by state federal or local law. Further the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement the geographic area in which the work will be performed market pay rates in that area and the candidates experience and qualifications.

The company will not pay less than minimum wage for this role.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse inclusive and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process please email your request to Please refer to the job title and job location when you contact us.

Cushman & Wakefield sengage à respecter léquité en matière demploi. Notre objectif est doffrir un milieu de travail diversifié inclusif et exempt dobstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir loffre demploi dans un autre format ou daccéder à toute autre mesure dadaptation au cours du processus dembauche veuillez soumettre votre demande par courriel à Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO: Cushman & Wakefield