Project Coordinator, Operations Portfolio Management Office (OPMO)

As Project Coordinator Operations Portfolio Management Office (OPMO) you will provide hands-on coordination and analytical support to the OPMO Project Managers and Operations functional leaders. You will maintain the schedules trackers dashboards reporting routines and governance records needed to keep projects and portfolio processes accurate visible and action-oriented. This is a coordination and enablement role; Project Managers retain accountability for project delivery and functional leaders retain accountability for functional resources and deliverables.

The Location: This position is based in Calgary AB.

The Company: Hexagon is a global leader in digital reality solutions combining sensor software and autonomous technologies. We are putting data to work to boost efficiency productivity quality and safety across industrial manufacturing infrastructure public sector and mobility applications. Youll be joining over 17000 people in 50 countries on the leading edge of your field.

Key Responsibilities

• Maintain detailed project trackers covering milestones deliverables actions decisions dependencies risks issues and change items.
• Follow up with Project Managers functional leaders and workstream owners to obtain updates and close overdue actions.
• Monitor upcoming commitments and highlight missed dates incomplete information schedule variances dependency conflicts and emerging concerns.
• Support project setup document organization team and distribution lists working files and lifecycle records.
• Assist with work breakdown structures activity lists milestones dependencies and integrated schedules.
• Maintain approved project schedule updates baseline and forecast dates milestone views look-ahead schedules and schedule extracts.
• Collect validate consolidate and organize project and portfolio data for recurring and ad hoc reporting.
• Create and maintain dashboards showing project status milestones risks issues actions dependencies capacity indicators and portfolio health.
• Coordinate project portfolio risk and governance meetings including agendas pre-reads data packs decision requests and presentation materials.
• Capture and distribute meeting minutes decisions action owners and due dates and follow up on commitments.
• Maintain governance calendars decision logs intake records approval evidence and risk issue action decision and dependency logs.
• Document OPMO processes roles workflows templates work instructions training materials and user guides.
• Identify administrative gaps data-quality problems and inefficient handoffs and propose practical improvements.
• Maintain centralized project and portfolio documentation with consistent naming version control and accessibility.
• Provide responsive coordination support while escalating delivery decisions risks conflicts and scope questions to accountable leaders.

Must Have

• Post-secondary diploma or bachelors degree in Business Project Management Operations Supply Chain Engineering Data Analytics or a related discipline.
• Active Certified Associate in Project Management (CAPM) certification from the Project Management Institute (PMI).
• Experience maintaining schedules project trackers status reports action logs risk and issue registers dashboards and meeting records.
• Experience supporting multiple Project Managers functional leaders or concurrent projects.
• Intermediate to advanced Microsoft Excel skills including data organization formulas pivot tables charts and data-quality checks.
• Working knowledge of Microsoft PowerPoint Word Teams SharePoint and project scheduling tools.
• Strong attention to detail organization analytical thinking follow-through communication judgment and collaboration.
• Ability to apply foundational project-management knowledge to planning tracking governance and reporting support.

Nice to Have

• One to three years of experience in project coordination project controls PMO support business operations engineering operations or a related environment.
• Exposure to manufacturing Supply Chain manufacturing and process engineering engineering or cross-functional operational projects.
• Experience supporting process documentation standardization or continuous-improvement activities.
• Additional training in scheduling reporting data visualization continuous improvement or business analysis.
• Experience with Power BI or comparable dashboard and data-visualization tools.
• Ability to build and maintain basic project schedules using Microsoft Project or an equivalent scheduling tool.

Key Success Factors

• Keeps project schedules trackers risks issues actions decisions dependencies and reporting data accurate and current.
• Prepares recurring project and portfolio reports on time using consistent OPMO standards.
• Creates reliable understandable dashboard views of milestones status risks and portfolio health.
• Provides timely coordination support and improves visibility into commitments for Project Managers and functional leaders.
• Identifies and escalates overdue actions missing updates schedule variances and reporting gaps promptly.
• Ensures governance meetings have complete materials clear records and documented follow-through.
• Improves the consistency usability and efficiency of OPMO templates processes dashboards work instructions and data quality.
• Understands role boundaries and escalates delivery decisions to accountable leaders.

Not sure if you meetall the qualifications for this role Let us decide! At Hexagon we are committed to a diverse and inclusive work youre excited about the opportunities this role could bring we encourage you to apply. If you have any questions about the role or our company please email our team at and we will be pleased to follow up with you. Please do not send cover letters or resumes to this address.