Description

We are seeking a dynamic and detail-oriented Project Administrator to join our team in this role you will play a key part in supporting contract and financial activities directly contributing to the performance and success of our programs.

Duties & Responsibilities

• Support contract administration and financial activities to contribute to program performance and delivery.
• Collaborate with Project Managers and cross-functional teams to support budget management billing and financial tracking.
• Prepare proformas budgets and support monthly financial reporting and updates.
• Manage billing processes including credit notes and expense validation (e.g. travel expenses).
• Create track and maintain purchase orders.
• Monitor project milestones and accounts receivable to ensure timely follow-up.
• Maintain and update management tools including the Project Index.
• Contribute to annual operating plan (AOP) development and monthly financial updates.
• Participate in proposal development and financial planning activities.
• Prepare reports including Canadian content reporting as required.
• Perform Oracle R12 reconciliations and support data integrity across systems.
• Manage multiple priorities effectively in a dynamic and fast-paced environment.

Minimum Qualifications

• Minimum of 2 years of relevant experience in project administration finance or a related field.
• College diploma (DEC) in Accounting Administration or a related discipline.
• Advanced proficiency in Microsoft Excel and strong working knowledge of MS Office tools.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Effective communication and teamwork skills.
• Proven ability to work autonomously and solve problems proactively.
• Bilingual in French and English (spoken and written)

Preferred Qualifications

• Experience with Oracle R12 or similar ERP systems.
• Experience in budget planning forecasting or financial reporting.
• Experience supporting proposal development or contract administration.
• Familiarity with project financial tracking tools or systems.

Benefits

Weve designed flexible policies to promote well-being and growth based on role-specific eligibility and requirements:

• Company benefits plan
• Pension plan
• Employee stock purchase plan
• Career development opportunities within a global organization
• Hybrid work model
• Flexible work schedules
• Comprehensive health and wellness programs

About CAE

At CAE our mission is clear: to help make the world a safer place. For nearly 80 years weve driven innovation in simulation training and mission readiness to support critical operations worldwide. By leveraging advanced technologies we empower our customers to operate smarter faster and more sustainably. Join a purpose-driven organization where bold ideas are encouraged collaboration drives progress and your growth fuels our shared success.

Position Type

Equal Opportunity & Accommodations

CAE is committed to providing equal opportunities to all applicants regardless of race nationality color religion sex gender identity or expression sexual orientation disability neurodiversity veteran status age or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are availablecontact your recruiter or email if needed.

Data Privacy

Privacy Statement CAE

As part of our process we may use AIsupported tools to help review applications with human decisionmaking at every step. CAE thanks all applicants for their interest. However only those whose background and experience match the requirements of the role will be contacted.