Program Coordinator

Pour obtenir une traduction en français de loffre demploi suivante veuillez envoyer un courriel à . Les demandes seront traitées dans un délai de trois jours ouvrables et la période de dépôt des demandes sera prolongée de trois jours.

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At Ontario Health we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes experiences and value. How we work together is reflected through our five values: integrity inspiration tenacity humility and care.

What Ontario Health offers:

At Ontario Health your growth and well-being arent just supportedtheyre celebrated every step of the way. Here you have the opportunity to make a meaningful impact while shaping a fulfilling and sustainable career. Based on your role you may receive:

• Comprehensive health coverage from day one with fully paid medical dental and vision benefits to support you and your familys health
• Flexible health care or wellness spending accounts plus an inclusive program to support your overall well-being
• A premium defined benefit pension plan ensuring long-term financial security
• Competitive vacation entitlement that encourages time to rest and recharge
• Three personal days and two float days annually providing added flexibility to support work-life balance in addition to vacation days
• Ongoing learning and career development opportunities designed to help you grow advance and thrive in your profession
• A collaborative values-driven workplace where integrity care humility inspiration and tenacity shape everything we do
• Opportunities to participate in Communities of Inclusion fostering belonging equity and the sharing of diverse perspectives across our team

Want to make a difference in your career Consider this opportunity.

The Program Coordinator supports the Vice President Strategy & Portfolio Management in enabling the effective delivery of divisional priorities. This role is responsible for coordinating executive activities managing information flow supporting stakeholder engagement and ensuring alignment across initiatives.

Operating at the intersection of strategy operations and people the coordinator brings strong organizational discipline sound judgment and exceptional relationship management skills. This role also actively leverages Microsoft Copilot Enterprise and other digital tools to streamline administrative work enabling greater focus on strategic priorities.

This is a forward-looking role suited for someone who is comfortable working with senior leaders navigating complex environments and adopting new ways of working including AI-enabled productivity.

Here is what you would be doing:

Executive Support & Information Management

• Build and maintain effective relationships with internal and external partners including governance bodies clinical and administrative leaders ministry stakeholders and peers.

• Provide high-quality executive support through prioritization coordination and triage of incoming requests ensuring timely accurate and confidential handling.

• Review and synthesize briefing materials correspondence and reports to support executive decision-making.

• Manage sensitive information with discretion and maintain strong standards of confidentiality.

Meeting & Calendar Coordination

• Coordinate and manage the VPs schedule including meetings speaking engagements and strategic commitments balancing competing priorities and sensitivities.

• Lead scheduling coordination across teams and external partners working with executive assistants and stakeholders to resolve conflicts and optimize timing.

• Prepare and compile meeting materials agendas and briefing notes.

• Provide coordination support to Directors across the division by:

  • Managing calendars for large or complex meetings

  • Consolidating inputs and materials

  • Tracking action items and ensuring timely follow-up

  • Acting as a central point for communication and issue escalation

Divisional & Project Coordination

• Support the development and distribution of communication materials including presentations reports and correspondence.

• Maintain project and operational documentation (e.g. SharePoint sites trackers dashboards).

• Assist in tracking deliverables timelines and milestones across projects and initiatives.

• Coordinate activities with committees and project teams to ensure alignment and progress.

• Provide administrative support related to procurement contracts and financial coordination.

• Maintain organized accessible electronic filing systems.

• Support process documentation and workflow coordination to improve efficiency.

Office Operations & Stakeholder Engagement

• Coordinate divisional operations including budget tracking event planning (e.g. town halls offsites) and HR-related scheduling.

• Participate in cross-organizational communities of practice with other coordinators and executive support staff.

• Build strong trusted relationships with internal teams corporate partners and ministry stakeholders.

Continuous Improvement & AI Adoption

• Leverage Microsoft Copilot and digital tools to improve efficiency in scheduling communications and document preparation.

• Identify opportunities to streamline processes and enhance team effectiveness.

• Support implementation of improvements by engaging appropriate stakeholders.

• Contribute to a culture of innovation adaptability and continuous improvement.

Here is what you will need to be successful

Education and Experience

• A degree in health administration health sciences public administration or associated field or recognized equivalent

• 2-4 years of experience in a coordinator or related role

• Experience of providing executive-level services and support within a highly demanding work environment preferably within a government or public sector environment is preferred

• Knowledge of executive office protocols and administrative systems within a government environment is an asset

Knowledge and skills

• An understanding of Ontarios healthcare system is an asset

• Very strong interpersonal skills with proven ability to work in a collaborative team environment as well as independently and interact comfortably with all levels of organization and develop relationships with key stakeholders that establish trust credibility and respect.

• Excellent organizational skills and attention to detail; responsible and highly motivated; ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Brings a continuous improvement mindset to daily work draws on existing experience or knowledge to identify inefficiencies and propose solutions;

• Formal lean or process improvement training an asset

• Demonstrated ability to effectively manage prioritize anticipate and respond to multiple requests and issues as they arise

• Proven ability to handle confidential information with discretion; adaptable to various competing demands with the highest level of client service and response

• Excellent written and oral communication skills; demonstrated proficiency in English grammar and spelling

• Advanced knowledge of Microsoft Word PowerPoint Excel Visio and Outlook; experience with Project and/or SharePoint would be an asset

• Demonstrated proficiency with Microsoft Copilot or equivalent AI productivity tools in a professional setting able to direct review and improve AI-generated content; Copilot experience in Outlook Teams Word and PowerPoint is preferred

• Forward-looking thinker who actively seeks opportunities proposes solutions and embraces new technologies and ways of working

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Location: Ontario Health (OH) welcomes applications from candidates across Ontario. Please note that this role follows an in-office work model requiring employees to work from a designated approved Ontario Health location.

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