Program Coordinator

At Jack Morton we design and buildhead-turning smile-inducing impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clientsunlock the full value of experiencesby turning bold ideas into meaningful connections.

That takes a team thats bold curious and acts as one.We build on each others ideas challenge conventions and show up for one another every day. Here youll do your best work grow quickly and partner across clients disciplines and global teams to bring new ideas to life.

This is a place where curiosity drives whats next boldness raises the bar and every win is shared. Where ownership is expected egos are left at the door and the work reflects the passion and talent of the people behind it.

Experience without limitsin your work your growth and your impact.

Position Summary
The Program Coordinator provides administrative support to the Program Management team helping keep
projects organized and running smoothly. This role assists with scheduling documentation reporting
communication and other day-to-day coordination activities while gaining experience in program
management.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and responsibilities may be
assigned. The duties and responsibilities as outlined in this Job Description may be changed from time to
time by Jack Morton Worldwide as it deems necessary without further notice to the Employee.

Key Responsibilities
Provide administrative support to Program Managers and Program Directors.
Schedule meetings and maintain calendars.
Prepare meeting agendas take notes and distribute action items.
Organize and maintain project files and documentation.
Update project trackers and internal systems.
Assist with reports presentations and spreadsheets.
Help track project timelines and follow up on outstanding tasks.
Support the creation of purchase orders invoices and other project documentation.
Coordinate communication between internal teams.
Maintain accurate records and ensure documentation is complete.
Assist with process improvements and other administrative projects as needed.
Supervisory Responsibilities:
This job has no supervisory responsibilities.

QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge skill and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential
functions. (Canadian Positions: Accommodations will be made up to undue hardship for employees that
advise accommodation is required pursuant to the prohibited grounds of the human rights legislation.)
02 years of administrative coordinator or office support experience.
Strong organizational and time management skills.
Excellent communication skills.
Proficiency in Microsoft Office (Excel Word Outlook PowerPoint).
Detail-oriented with the ability to manage multiple priorities.
Positive attitude and willingness to learn.

CORE COMPETENCIES
Organization
Attention to Detail
Communication
Teamwork
Time Management
Adaptability
Customer Service
Accountability

EDUCATION and/or EXPERIENCE
Bachelors degree (B.A. or B.S.) from four-year college or university; and 2 years
experience as an Program Manager or similar experience successfully executing projects and programs
and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to read analyze and interpret general business periodicals professional journals
technical procedures or governmental regulations. Ability to write reports proposals and business
correspondence. Ability to effectively present information and respond to questions from groups
of Company employees and managers customers and the general public.

MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply
concepts such as fractions percentages ratios and proportions to practical situations.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only
limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram
or schedule form.

PHYSICAL DEMANDS
While performing the duties of this job the employee is regularly required to sit and talk or hear. The
employee frequently is required to stand for long periods of time; walk long distances; use hands to finger
handle or feel and reach with hands and arms. The employee is occasionally required to climb or balance
and stoop kneel crouch or crawl. The employee must occasionally lift and /or move up to 10
pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodation may be made to enable
individuals with disabilities to perform the essential functions. (Canadian Positions: Accommodations will
be made up to undue hardship for employees that advise accommodation is required pursuant to a
prohibited ground of the human rights legislation.)
The noise level in the work environment is usually moderate.

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process please contact us at This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume messages sent to this email address that are not related to an accommodation cannot be answered.

***JOB SCAM ALERT***

We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name and the names of some of our employees to solicit applications for fake jobs to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address@ or @ or @impact-xm. We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

If you have provided personal information in connection with a fake job offer or interview and you are concerned we suggest that you take appropriate action.

Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.

We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.