Procurement and Contract Management SpecialistFT-Perm

Title of Job:Procurement and Contract Management Specialist Finance
Date:October 09 2026
Closing Date: October25 2026
Location:Toronto ON Finance
Compensation:$74083 - 86715 Annually Prorated
Work Type: Hybrid
Job ID:
Existing or New Position:New

• Manage end-to-end procurement activities including planning sourcing solicitation evaluation contract award execution renewal and close-out.
• Prepare and manage procurement documents including RFPs RFQs RFSQs and RFIs while advising internal teams on appropriate procurement methods and processes.
• Ensure compliance with LOFTs procurement policies Ontarios Broader Public Sector Procurement Directive and applicable funder and donor requirements.
• Manage vendor relationships and communications including inquiries award notifications debriefings bid disputes and contract-related matters.
• Coordinate vendor contracts and agreements including amendments renewals extensions and terminations in collaboration with Finance programs and other internal stakeholders.
• Support internal teams throughout the procurement process including developing evaluation criteria coordinating evaluations documenting decisions and providing procurement guidance.
• Maintain accurate procurement and contract records tracking tools templates policies procedures and Vendor of Record (VOR) information.
• Monitor compliance and reporting requirements by conducting purchasing audits and completing required procurement and funder reports including Ontario Procurement Activity Reporting (PAR).
• Provide training and guidance to staff on procurement policies procedures and best practices.
• Collaborate with internal and external stakeholders to deliver timely professional and client-focused procurement and corporate services support aligned with LOFTs mission values and strategic priorities.
• Perform other related duties as assigned.

• Post-secondary education in Business Administration Supply Chain Management Finance or a related field.
• 35 years of progressive experience in procurement sourcing contract administration or vendor management preferably in a not-for-profit public sector Broader Public Sector or publicly funded environment.
• Working knowledge of the Ontario Broader Public Sector Procurement Directive competitive procurement practices contract management and public sector accountability requirements.
• Experience preparing and administering procurement documents and contracts including supporting evaluation processes agreements amendments renewals and terminations.
• Strong understanding of fair transparent and accountable procurement practices including confidentiality conflicts of interest risk management and ethical sourcing.
• Excellent written and verbal communication skills with strong analytical problem-solving judgment and attention to detail.
• Demonstrated ability to manage multiple priorities deadlines procurements and stakeholders in a fast-paced environment.
• Strong interpersonal and relationship-building skills with the ability to work effectively with internal teams and external partners.
• Proficiency in Microsoft Office and experience with procurement contract management or document management systems.

• Combination of walking and sitting for a long period of time.
• Ability to use office equipment and computers.
• Must lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Ability to work at a desk conference table or in meetings of various configurations.

• A comprehensive compensation and benefits package including medical dental vision life insurance and long-term disability
• Defined Benefits Pensions Plan
• 24/7 Employee Assistance Program
• E-learning program available all year round
• Starting vacation time above minimum standard
• Additional paid personal and paid sick days
• Professional development budget available to help you nurture and shape your career
• Corporate Gym membership rate with GoodLife Fitness
• Access to Perkopolis a comprehensive corporate discount program
• Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
• Tuition reimbursement program
• Maternity-leave top up program and Parental leave top up program

Note:

• This position follows a hybrid schedule consisting of four days onsite and one day working from home.
• A satisfactory vulnerable sector check (VSC) is also required.
• This posting provides only a summary of the responsibilities and requirements for the position

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LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting or .