Operations Coordinator

This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of2 years.

Location - This role is primarily in-person at North Campus Edmonton with potential flexibility for some remote work.

The Dianne and Irving Kipnes Health Research Institute is seeking a highly organized and collaborative Operations Coordinator to join our growing team. This role offers an opportunity to contribute to the development of a new multidisciplinary health research institute providing administrative operational communications and engagement support across a diverse range of activities. Working with Institute leadership researchers program teams and partners the successful candidate will provide support for day-to-day Institute operations and Institute initiatives help coordinate events and engagement activities support communications and membership engagement and contribute to building a connected and collaborative research community.

• Provide day-to-day administrative and operational support for the Institute its leadership program areas initiatives communications events research activities and special projects.
• Coordinate meetings events workshops engagement activities and other initiatives including scheduling materials logistics participant coordination and follow-up.
• Support communications outreach and engagement including website and social media content newsletters and other communications materials working collaboratively with Institute leadership and program teams and with the College of Health Sciences Communications Team.
• Support the recruitment onboarding and ongoing engagement of Institute members including member communications records and information events networking opportunities and other activities that help build a connected community.
• Support financial and administrative processes including purchasing expenses and reimbursements travel onboarding records management correspondence and effective administrative processes and systems.
• Assist Institute leadership and program teams with monitoring reporting and documentation related to Institute and program activities membership research outputs partnerships events and impact.

• Post-secondary diploma or degree in administration communications marketing business or a related field (or equivalent combination of education and experience) with 35 years of relevant experience; experience in an academic research health or public-sector environment is preferred.
• Experience providing administrative and operational support including coordinating meetings and events supporting leaders and assisting with financial and administrative processes.
• Experience supporting communications and engagement including digital and social media content; basic graphic design and website experience are assets.
• Excellent communication interpersonal organizational and time-management skills with strong attention to detail and the ability to manage multiple priorities.
• Demonstrated initiative sound judgment adaptability discretion and ability to work independently and collaboratively with diverse stakeholders.
• Proficiency with Microsoft Office and Google Workspace and the ability to learn new systems and digital tools including appropriate use of generative AI.
• Knowledge of academic/research environments and the University of Alberta or Alberta health research ecosystem is an asset.

Application Instructions

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This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers acomprehensive benefits package.