Operations Analyst, Scheduling

Job Location:

Calgary - Canada

Monthly Salary: $ 76000 - 80000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

SAITs Office of the Registrar guides students through every stage of their academic journey from admission to graduation while serving as stewards of student data and ensuring academic integrity through policy compliance. Join a team dedicated to supporting and empowering current and future students as they work toward their educational and career goals.

The Opportunity

Job classification: P2043 - Project Coordinator

Salary range: $76000 - $80000. Placement within the range is typically based upon a review of skills experience and internal equity.

Hours per week: 37.5

Paid leave: 4 Weeks Vacation / 14 Flex Days per year

Position End Date: March 31 2027

Deadline to apply: 4:00PM on July 17 2026

Reporting to the interim Manager Scheduling Operations & Governance the Operations Analyst Scheduling providescoordination and project support within the Curriculum and Scheduling teams in the Office of the Registrar (OTR) Systems Data and Digital Transformation (SDDT) portfolio.

The role supports operational coordination roadmap activities and project delivery with a focus
on the Projects & Continuous Improvement Office (PCIO)-enabled Enterprise Booking and
Scheduling project as well as the SDDT portfolio-driven Integrated Enrolment Planning
Operationalization and Governance project (IEPOG). Responsibilities include process mapping
stakeholder engagement documentation and analysis to support workflow optimization and
governance alignment.

The incumbent ensures work is organized and aligned with established processes while
contributing to continuous improvement initiatives. The role also provides limited operational
scheduling support to assist team capacity and build practical knowledge of scheduling processes.

How youll contribute

Project Coordination & Roadmap Support

For the Enterprise Booking & Scheduling institutional project and portfolio roadmap
initiatives (incl. IEPOG and Scheduling group business sustainment & governance activities)
Coordinate project activities timelines and deliverables
Support project documentation reporting and stakeholder communications
Organize meetings working sessions and follow-ups
Track risks issues and action items

Business Analysis & Process Mapping Support

Document current and future state processes including workflows and data flows
Facilitate stakeholder discussions and gather requirements
Identify process gaps inefficiencies and governance risks
Support development of process improvements and recommendations

Operational Coordination & Team Support

Support coordination of team activities priorities and documentation
Maintain trackers templates and reporting inputs
Assist with status updates and operational reporting
Support adherence to governance processes and standards

Scheduling Operational Support

Provide support for basic scheduling activities (e.g. room booking)
Assist during peak periods to support team capacity
Develop working knowledge of scheduling systems and processes

What you bring

Minimum:

Diploma or degree in Business Project Management Operations Information Systems or related field or equivalent experience
23 years of experience in project coordination operations or analyst-support roles
Experience in process documentation workflow analysis or project support
Strong organizational communication and time management skills
Demonstrated ability to work within structured processes and maintain accurate documentation

Preferred:

Education or experience in business analysis (e.g. process mapping requirements gathering)
Experience in a post-secondary or complex institutional environment
Familiarity with scheduling or timetabling processes
Exposure to enterprise systems and tools (e.g. Banner scheduling platforms reporting tools)
Experience supporting governance or continuous improvement initiatives

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed and you will hear from us either way.

Together we build bold futures

At SAIT we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including:

- Generous time off to pursue other passions and support your wellbeing

- SAIT paid premiums for medical dental and vision benefits so you and your family are well supported

- Benefits supporting mental health and access to Greenshield for virtual therapy at a reduced rate

- Access to a Health Spending or Taxable Spending Account

- Professional development opportunities through our Free Seat Program tuition support access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses

- Defined Benefit pension through LAPP to help you retire with confidence

- Excellent dining options on campus

- Free access to our fitness facilities and group fitness classes

And the perks keep on coming!

About SAIT

At SAIT were building bold futures. Were a community of tenacious problem-solvers inventive thinkers and passionate collaborators who believe in doing work that matters.

Named one of Albertas Top Employers were driven by a desire to create an impact in our community. If youre looking for a place where purpose meets possibility youve found it here.

Were committed to community and belonging

Community and belonging is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience: