On-Site Event Coordinator

Our planning team builds every event months in advance. Youre the one who makes it happen.

As our On-Site Event Coordinator you lead Techo-Blocs roadshows loyalty events and trade shows on the ground across Canada and the U.S. From load-in to load-out you own the setup the flow the team and the guest experience. Youre not watching from the sidelines: you lead by doing side by side with your team. When something goes sideways you fix it before anyone notices.

What youll own

• Event readiness: Review each BEO in advance cross-check every line item with what was confirmed and flag discrepancies before arriving on-site
• Setup and teardown: Lead and take part in installing furniture signage AV and branded elements then make sure everything is packed and accounted for at the end
• Your on-site team: Brief the team assign roles and stay hands-on all day stepping in wherever needed
• The guest experience: Run registration welcome guests handle walk-ins and set a warm professional tone from the first hello
• Food and beverage: Coordinate with catering to keep timing and service on point
• Venue and partner relations: Be the go-to contact for venue staff suppliers Techo-Bloc reps and partners and make sure everyone has what they need
• Real-time problem solving: Keep the program on schedule and resolve issues before they reach guests
• Post-event follow-up: Debrief the planning team and check final invoices against the BEO flagging any gaps or overages

A day in the life

No two event days are exactly alike. Yours might look like:

• Arriving before sunrise to lead setup and make sure every detail is ready before doors open.
• Walking the venue with the team catching a last-minute issue and finding a solution before guests arrive.
• Welcoming guests at registration and setting the tone for the experience.
• Coordinating with the venue catering team and suppliers while keeping your team moving according to plan.
• Making a quick call when something changes mid-event and keeping the program on schedule.
• Leading teardown after the last guest leaves and making sure every item is accounted for before heading out.
• Sending a concise post-event recap to the planning team while the details are still fresh.

Qualifications :

What you bring

• 2 years of experience in event coordination hospitality event operations or a related field.
• Proven experience leading a team during live events or in a fast-paced operational environment.
• Strong organizational skills and the ability to manage multiple moving parts under pressure.
• Excellent judgment and the confidence to make decisions independently when things dont go according to plan.
• A natural ability to make people feel welcome while maintaining a professional presence.
• Strong attention to detail and high standards for execution.
• Excellent written and verbal communication skills in French and English.
• A valid drivers license and passport with the ability and willingness to travel extensively across Canada and the U.S.
• Ability to lift up to 40 lbs and work extended hours during event setup execution and teardown.

Youll thrive here if you

• Lead from the front and are never above rolling up your sleeves.
• Stay calm resourceful and solution-focused when things dont go according to plan.
• Can make a decision with limited information and confidently move forward.
• Notice the details others miss and care about getting things right.
• Enjoy working with people and know how to keep a team focused during a long event day.
• Get energized by travel variety and fast-paced environments.
• Would rather solve a problem than explain why it happened.
• Take ownership of the outcome not just your assigned tasks.

Additional Information :

Contract details

• Duration: Seasonal contract January to May 2027
• Location: Events across Canada and the U.S.
• Travel: Frequent travel required; travel accommodation and meal expenses are covered during events.
• Whats next: Strong performers will be considered for future seasons and expanded mandates.

What we offer

• Competitive compensation
• Travel accommodation and meal expenses covered during events
• A well-organized team that plans every detail months ahead so you can focus on delivering an exceptional event
• The chance to represent a North American industry leader in front of its contractors dealers and partners

Remote Work :

No

Employment Type :

Contract