Office Assistant (Summer Student)

About the role

The Office Assistant (Summer Student) will be responsible for executing a dedicated data hygiene and digital asset project across multiple departments. This position supports our commitment to ISO 9001 compliance by auditing internal systems standardizing corporate documentation and clearing out an administrative backlog to optimize our daily operational efficiency. Reporting to the Human Resources Generalist.

The successful candidate will gain hands-on corporate experience by providing essential entry-level support across our Finance Field Service Administration and Sales & Marketing teams.

• Audit verify and update customer and vendor records across internal business systems including QuickBooks and Salesforce to support accurate and consistent data management practices.
• Organize and standardize shared digital filing systems by maintaining consistent folder structures archiving outdated documentation and improving accessibility and usability across departments.
• Support ongoing data quality initiatives to ensure operational efficiency and alignment with internal administrative standards.

• Assist with accounts payable administration by reviewing receiving documentation and matching supporting records against vendor invoices to identify discrepancies or missing information.
• Perform supervised financial and administrative data entry to support accurate reporting and record maintenance.
• Provide general administrative assistance to support day-to-day office operations and departmental workflow coordination.

• Assist with project and service administration by creating job files organizing digital work order documentation and maintaining accurate project records.
• Update project and service activity statuses within internal systems to support scheduling visibility and operational tracking.
• Support inventory and logistics coordination by verifying parts and materials against packing slips and project documentation to ensure readiness for field deployment.

• Review and maintain CRM records by identifying duplicate accounts correcting outdated information and supporting overall database accuracy within Salesforce.
• Research and update client contact information through professional phone and email outreach when required.
• Assist with maintaining clean and organized customer relationship management records to support sales and marketing initiatives.

• Organize and maintain digital assets including job site photography and marketing materials using standardized naming and filing conventions. Conduct basic market and competitor research through online platforms and compile findings for internal review.
• Monitor and organize inventory levels of marketing collateral branded merchandise and promotional materials.
• Provide administrative and logistical support for company events trade shows and internal initiatives as needed.

• Must be a student currently enrolled in an academic or co-op program (minimum 16 years of age).
• Strong general computer literacy with an aptitude for learning new digital systems quickly.
• Outstanding attention to detail and an interest in data organization sorting and file maintenance.
• Comfortable making polite professional outbound phone calls and email inquiries to verify records.
• Strong organizational skills and the ability to comfortably transition between tasks from different departments.

• Hands-on exposure to corporate administration finance pipelines and modern CRM systems.
• Opportunity to play a distinct role in keeping our operations aligned with global ISO 9001 standards.
• Office environment equipped with snacks and drinks to fuel your day.
• A collaborative culture focused on continuous learning personal growth and team development.

• Part-time hours (2530 hours per week) running from June through August.
• Flexible scheduling options across 5 days per week.
• Primary workplace location is the Purity Gas head office in Ancaster

APPLICATION PROCESS

While we appreciate all applications we use automated screening tools and questions to help identify candidates who meet the core requirements for this role. All applications that meet the basic criteria are reviewed by our recruitment team and only candidates selected for an interview will be contacted.

Purity Gas is an equal opportunity employer and is committed to inclusive barrier-free recruitment and selection accordance with the Accessibility for Ontarians with Disabilities Act 2005 accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. Please advise us of any accommodation needs and we will work with you to meet them.

Purity Gas has policies in place to support employees with disabilities including workplace accommodation. Accessible formats and communication supports are available upon request.

We are dedicated to fostering a respectful inclusive and accessible workplace that supports the dignity and independence of every individual.

If you require accommodation during the application or recruitment process please contact us at and we will work with you to meet your needs.

Required Experience:

Junior IC